Bid & Sales Team Assistant

An exciting newly created role supporting the Sales & Estimation Team within a thriving engineering and construction business!

About the Role
Our client is seeking a vibrant and passionate Bid & Sales Team Assistant to join their supportive and energetic team. Working in a close knit team, the ideal candidate will be well presented, articulate, and have obtained previous experience operating in environments where they are heavily relied upon to undertake a multitude of tasks.
You will have exceptional organisational and time management skills to support the business area.
Key Responsibilities
Responsibilities will include, but are not limited to;
Bid Coordination

• Monitor and action the tenders inbox and estimation portals
• Assist in keeping the Estimation team working to the weekly sales schedule and report if otherwise so comms can be controlled to client
• Be a customer service point of contact for live project tenders maintaining relationships
• Receive tender documentation and review documentation
• Be the conduit between the Sales Team and Estimators ensuring a smooth process for clients
• Coordinate meetings with management and relevant team members
• Manage and coordinate timely submissions of Tenders, Expressions of Interest and Capability Statements
• Review all submissions and ensure all elements of the tender are captured
• Review proposal documents including editing, grammar and spelling and formatting prior to submission
• Assisting management with administration duties and tasks
• Ad-hoc duties for the team

Marketing & Events Coordination

• Coordinate Marketing with the Marketing Manager for the business including digital, print & promotional
• Coordinate calendar for networking, industry and client events
• Coordinate internal company events and run the social calendar
• Run the company intranet

Skills and Experience

• Technically proficient with the Microsoft Office Suite
• Previous bid or administration experience within construction or engineering is desirable
• Excellent written and communication skills
• Strong interpersonal skills
• Strong Administration background
• Exceptional time management and organisational skills
• High attention to detail
• Understanding the importance of quality, accuracy, and efficiency
• Ability to work collaborative within a high volume, team environment.
• Demonstrate ability to take initiative in problem solving and in exercising judgement
• Professional and positive phone & email communication

Skills and Experience

• Technically proficient with the Microsoft Office Suite
• Previous bid or administration experience within construction is desirable
• Excellent written and communication skills
• Strong interpersonal skills
• Strong Administration background
• Exceptional time management and organisational skills
• High attention to detail
• Understanding the importance of quality, accuracy, and efficiency
• Ability to work collaborative within a high volume, team environment.
• Demonstrate ability to take initiative in problem solving and in exercising judgement

About our client
Located in Sunshine, our client is an inclusive and positive organisation within the engineering and construction industry. They have a great office environment and are geared for growth! Due to this growth they are looking for a Bid & Sales Team Assistant who brings a multi-faceted skillset that will be an asset moving forward.
This is a permanent role that requires an individual that will bring their positive attitude to a collaborative and friendly team.
To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458
bmeaden@sharpandcarter.com.au