AddressJob details
Position status Fixed Term Temporary Position type Part-time Occupational group Education & Training Classification AO3 Workplace Location Sunshine Coast,Wide Bay Job ad reference QLD/NCR544575/24T Closing date 27-Feb-2024 Yearly salary Fortnightly salary Total remuneration Salary Other Job duration 15 Apr 2024 to 08 Nov 2024 Contact person Leanne McClintock Contact details (07) 5486 5229
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About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
Your Role
The AO3 Business Manager will provide a range of executive and secretarial support along with confidential and administrative services to support the activities of the Principal.
The successful candidate will need to have:
- knowledge of Microsoft Suite products including mail merge and intermediate Excel;
- strong organisational, time management skills, attention to detail and high level of accuracy;
ability to think logically and problem solve;
- be a dedicated team player that works collaboratively with all team members;
- ability to work independently, problem solve and continue refining and developing processes;
- proven ability to multitask and work well under pressure and to manage shifting priorities and interruptions in a fast-paced office environment;
- operate autonomously to undertake day to day office procedures within well-defined policies and utilise information and management systems to support effective and efficient reporting and administration;
- provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents where necessary;
- be driven to build a positive, welcoming and supportive school culture;
- undertake routine activities including client services, student services (telephone and counter enquiries), arranging correspondence and general administration, maintaining school records, and processing high volume of emails.
Key responsibilities will include, but not limited to:
- Accounts Receivables, raising invoices, receipting and credit adjusting and providing payment reports to Principal;
- Debt management using the Dunnings Process and Statements;
- Accounts Payable - Invoice Entry;
- Corporate Card Reconciliations;
- Raising and receipting Purchase Orders;
- WH&S Administration;
- demonstrated knowledge of SBS, Tracer and BEMIR.
Other responsibilities as required:
- Reception - attending to telephone calls, counter enquiries and emails;
- OneSchool - entering student absences, logging records of contact;
- Photocopying/Printing;
- Newsletter.
This role would be suitable for someone who:
- Has the ability to problem solve and shows initiative;
- Has proven ability to work autonomously, while achieving high quality outcomes;
- Is able to work harmoniously in a team environment.
Please refer to the attached role description for any mandatory requirements for this position.
How to Apply
- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A 2-pg response to the How you will be Assessed section of the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.
Documents
Before applying for this vacancy please ensure you read the documents below.
- NCR544575_24T - Role Description (PDF, 212KB)
Role Description
Candidate Information Fact Sheet (PDF, 728KB)
Information Package for Applicants
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