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SalaryAU0183828-Jul-2024WHAT WE ARE LOOKING FORAbout the TeamBusiness Support Officer caters to a broad range of requests, and adhoc duties whilst gaining the opportunity to create value in each of your tasks. From Finance to engineering the team you will be supporting are diverse and multi-disciplined, so you have the opportunity to make role be as unique as you are, as no two days are the same. Located in Fortitude Valley you will be primarily working independently to create role unique to you, with support from the national and head office Business Support teams. You will be working amongst a supportive and multi-disciplined group onsite.About the RoleThe Business Support Officer is responsible for providing support to the organisation, such as co-ordination between the travel team to organise travel on request, meeting room requests, meeting room set up and reset and management of kitchen and office supplies, as well as catering for any events that may arise. The BSO will manage the demands (raise PR’s) for items that fall in this category as well as replenishing the items to their specific location.This role is a key interface for the positive and professional experience being the first point of contact for internal and external stakeholders, including but not limited to escorting contractors, assisting with requests from internal stakeholders and maintaining adherence to security measures.The general and generic duties of Business Support Officer include, but are not limited to:
- Provide MILVEHCOE departmental assistance to Ann Street staff as the onsite conduit across IT, HR, HSE etc.;
- Providing administrative support to the business as directed;
- Supporting events, including liaising with facilities, security and catering as required for the maintenance, operation and use of the building;
- Organise and support use of meeting rooms – set up for meetings and reset, meeting andGreeting guests, catering and administrative support as required;
- Support the business in the administration of meeting room requests and related hardware (e.g. communication devices), catering as required;
- Provide administrative and logistics support for domestic and international travel booking;
- Managing Condeco Workplace Software (setting up and removing employees, fielding questions; managing zones and business rules);
- Support as directed by Corporate affairs and/or Senior leadership Team – events and VIP events; room bookings, room set up and reset, organise PPE for visits, and security requirements;
- Act as First Responder in emergency situations and support emergency services when they arrive at site;
- Undergo training maintain requirements to be the Fire Warden and First Aid Officer for site;
- Liaise with internal and external service providers as required to co-ordinate required works;
- Liaise with building maintenance to address reactive and scheduled maintenance requirements;
- Adheres to the RDA Values, complies with our Code of Conduct, complies with and follows RDA Safety Policies and Procedures and observes all legal and safety obligations of the organisation; and
- And other duties and responsibilities that may be required as determined with your manager from time to time;
- Experience in an administration support role;
- Experience liaising with senior executives and officials;
- Advanced MS Office Suite skills (Word, Excel, PowerPoint, Office 365), SAP and Adobe Acrobat;
- Ability to work flexible hours and support the physical events aspect of the role (moving chairs and tables, deliveries, moving in between buildings for event set up and reset);
- Ability to deal with sensitive information with discretion and to maintain confidentiality at all times;
- Advanced interpersonal, communication and customer service skills;
- Comfortable working autonomously with minimal direction and within a geographically dispersed team; and
- Possesses a high level of accuracy, attention to detail, organisational and times management skills.
- Must hold or be eligible to obtain an Australian Government Security Clearance (must hold Australian Citizenship).
- Work as part of a team with real purpose in what we do;
- Attractive remuneration packages with salary sacrificing and novated leases;
- Access to exclusive employee discounts with over 400 retailers in Australia to help cost of living;
- On-site subsidised café with themed days and multiple dietary options;
- Long weekends every second week with a 9 day working fortnight;
- Opportunity to work on major projects within our Vehicle Systems (Logistic, Tactical Wheeled, Tactical Tracked), Electronic Solutions, Weapon & Ammunition Divisions);
- Generous internal incentive and referral program;
- Genuine career development and progression opportunities;
- Extensive Employee Assistance Program to support overall health and wellbeing; and
- We are proud to be recognised as an Endorsed Employer for All Women by WORK180.
