AddressExciting Role- Temporary, Full-time, Herston | Provide the administrative and business needs of the Branch. Business Support Officers also assist Management in ensuring correct processes are followed that comply with policy and legislation
The role
Provide comprehensive administrative and Business Support for the branch by coordinating asset management, accounts payable, and purchasing activities. Contribute to budget management by monitoring and reviewing budget activity and supporting senior business positions as required. Assist with branch correspondence and communications, maintain central email accounts, and communicate financial reporting deadlines and information to business and administration staff regularly. Efficiently collate, create, and maintain monthly and quarterly registers, resolving any outstanding issues promptly. Aid senior business staff with monthly and quarterly reporting processes, including collating reports, analysing financial transactions, reviewing GL accounts, and processing journals.
Assist in preparing monthly and ad hoc financial reports for stakeholders to facilitate timely decision-making. Support the effective operation of the branch by coordinating all administrative human resource management activities and documentation as requested. Utilize information technology and financial systems to monitor, investigate, and analyse financial data, ensuring compliance and maintaining general ledger integrity. Participate in the development, review, and implementation of business and administrative policies and procedures. Liaise, consult, and negotiate across all areas of the department or division to obtain or provide relevant and timely information, and undertake other duties as requested by the Team Leader.
The successful person
To excel in this role, you should possess demonstrated experience and expertise in departmental budgetary and human resource processes, including current experience in using S4 Hana and in particular good receipting, purchase requisition creation and vendor setup. You should be proficient in extracting, collating, and interpreting data to prepare and present statistical and financial reports. Additionally, you must have the ability to independently resolve problems and work autonomously to meet organizational objectives.
Furthermore, you should have exceptional interpersonal, consultation, and communication skills, including tact, discretion, sensitivity, and confidentiality. The ability to effectively interact and work with senior management and staff is essential. A strong understanding of contemporary human resource management issues, such as workplace health and safety, equal employment opportunity, and anti-discrimination, is also required, along with the capability to provide leadership, direction, and advice within the team environment.
About us
The Department of Health is responsible for the overall management of the public health system in Queensland. We are an organisation that strongly believes in the need to work with people who value the goals of our organisation and who will thrive in our workplace. Working at the Department of Health is about making a difference.
Under the leadership of the Deputy Director General, QPHaSS brings together key system support functions and the surveillance, prevention and control of communicable diseases and public health risks in Queensland – Leading the statewide planning and coordination of programs and services to prevent or control, health-related diseases, hazards and harmful practices and enhance protective health factors to promote the overall health and wellbeing of Queenslanders. A scope of service that covers the whole State across four key pillars; Pathology Queensland; Biomedical Technology Services, Forensic and Scientific Services and Public Health.
Benefits
• A fast-paced, challenging and supportive environment
• Competitive salary + generous superannuation and leave loading.
• Flexible working arrangements
• Diverse work culture
• Career training and development
How to apply
To apply for this opportunity:
• Please submit your resume (including the details of two referees), and
• A cover letter (maximum 2 pages) outlining your skills and experience relevant for this role.
