Business Unit Coordinator (3 Months) - Leederville

NES Fircroft are working with a Leading Utilities provider within Government Resources seeking an Administrator to join their team.Position Title : Business Unit Coordinator (Administration Support)
Preferred Start Date: April 2024
End Date: June 2024 (Potential of extension or a permanent position)
Hours per week: 38
Location: Leederville
Department: Information Technology
Pay Rate / Level of Experience: 3 + years experience in a similar positionPosition Purpose:Perform, coordinate, and oversee all Business Unit administrative duties while providing high level support to the Business Unit Manager and Lead Team in an efficient and timely manner without the need for constant or direct supervision.Accountabilities:

• Proactively coordinate and perform administration support across the Business Unit including but not limited to the organisation of correspondence, ministerial related activities, lead team scheduling and diary management.
• Support Management in the recruitment and selection of all administration functional roles within the Business Unit.
• Guide and influence administration activities within the Business Unit, involving delegation of work to other administration roles and providing input into performance agreements.
• Lead and develop the administration function in the Business Unit and ensure knowledge sharing of Corporate and Group requirements is communicated accordingly.
• Liaise and coordinate information with external and internal key Business Unit stakeholders and committees as required.

Qualifications and Experience:

• Substantial support and administrative experience in a similar role within a large state-wide multifunctional organisation.
• Sound knowledge of the procedures and protocols for Board, Executive and other Committee Meeting Papers
• Meet the Core & Technical requirements as detailed within the competency profile matrix.
• Understanding of IT Equipment and Systems

Core Competencies:

• Communication and Relationships - Communicates effectively using a broad range of communication styles, welcomes feedback, establishes, and maintains successful relationships (internal and external) for the purpose of achieving business outcomes and customer satisfaction.
• Planning and Organising - Proactively plans, allocates resources, establishes priorities, assesses risks, implements, and communicates plans and adjusts work to accomplish goals.
• Continuous Improvement and Change - Consistently strives to identify and improve processes, systems, products and/or services to achieve business and customer outcomes for now and the future.
• Outcomes Driven and Results Oriented - Focuses on achieving efficient and quality results through effective use of resources and time, in line the corporate values.

Technical Competencies

• Information Management and Record Keeping - Manages and compiles records and information relevant to the work area, employing relevant systems, processes and standards and meeting compliance requirements.
• Applications and systems - Utilises corporate systems, relevant software, and technology to achieve outcomes efficiently and effectively.
• Procurement and expense management for work area - Administers procurement and expense management system for the work area, making and monitoring purchases, reconciling expenses, and allocating costs for efficient office functioning.
• Administrative functions and support activities - Provides administrative and support services to work area to ensure effective and efficient administrative functioning.
• Scheduling and Diary Management - Applies skills to manage and structure schedules and calendars, and to plan travel movement for work area.

If interested please apply or send your cv to jasmine.albert@nesfircroft.comBH ID 264078With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.