AddressInformation about Balwyn High School, its ethos, programs, the Strategic Plan 2021 - 2024, Vision, Values and Mission Statement can be obtained at our website: www.balwynhs.vic.edu.au
Applicants should provide evidence of their experience and ability to meet the following selection criteria.
1. Demonstrated capacity to communicate effectively and work cooperatively with a range of stakeholders.
2. Demonstrated organisational skills and attention to detail.
3. Ability to contribute to the development and implementation of process improvements within an office environment.
4. Commitment to professional learning and growth.
5. Proficiency in Microsoft Office systems, and software relevant to education settings (Excel skills and Compass experience looked upon favourably).
Balwyn High School (BHS) is a leading Victorian Government school, with a strong focus on providing a diverse range of school events and cocurricular programs to engage and develop our students. At BHS, we also place a strong emphasis on staff development and the collaborative and collegial relationship between Education Support (ES) staff and teachers.
The Administration Officer is the first point of contact for community members contacting our school, and is crucial to triaging queries and managing first impressions. The Administration Officer provides essential support across the school, assisting in daily operations, administrative tasks, and support to students and staff. The Administration Officer is a member of the supportive and friendly Finance and Administration Team, and works closely with the Business Manager and the broader school leadership team.
Key Responsibilities
1. Reception duties ¿ greeting and directing visitors, answering calls and queries from parents and members of the community (including triaging queries to the appropriate contact).
2. Routine clerical and administrative support - mail, stock control, calendar management, receiving and initial processing of school forms and paperwork.
3. Liaise and provide information/support to community, students and staff.
4. Develop and implement strategies to ensure effective administration procedures.
5. Process CSEF applications.
6. Support the organisation and administration of camps, excursions, incursions, and school events (including our annual Presentation Night).
7. Record management and photocopying duties including filing of staff records and exam photocopying.
8. Data extraction and printing of standard reports from CASES21 and other software packages as required.
9. Assist with the maintenance of the student and family database.
10. Maintain a high level of confidentiality at all times.
11. Provide support to First Aid officer as required.
12. Provide ad-hoc support to other ES staff within the school.
13. Other duties as directed by the Business Manager or Principal.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:
· A specific response to all the selection criteria and position details. It is suggested that applicants limit their response to no more than 3 pages.
· The names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria.
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
