AddressThe Avanti Group are seeking an experienced Commercial Property Sales Support & Property Management Administrator to assist with a range of tasks in relation to the sales and marketing of Commercial Property. This is a busy, hands-on position that requires a well organised, detail oriented person to join our team. If you believe you have the people skills, presentation and attitude to really own this role and seize this exclusive opportunity we would like to hear from you.
Key Responsibilities
- Overall organisation and preparation in a busy workplace.
- General administration duties
- Preparation of Real Estate forms (form 6, Contracts, Leasing Agreements, etc)
- Using templates established in InDesign, prepare marketing material including, but not limited to, Information Memorandums, Organising video and photography, Electronic Mail Outs, On-site signage, social media content, etc.
- Sourcing content through research for marketing materials
- Preparation of Proposals, tenders and Marketing budgets using InDesign
- Liaise with vendors, buyers, solicitors and external suppliers
- Management of Avanti Commercial’s CRM (VaultRE)
- Management of Avanti Commercial’s Property Management program (Property Tree)
- Preparation of vendor reports and any other relevant paperwork
- Completion of documents required for property transactions including deposit release forms and correspondence with solicitors, vendors and purchasers
- Assist Sales Agents with scheduling of meetings, organising travel, answering phones
- Maintain electronic filing system
- Database entry, maintenance and management (Mailchimp)
- Property research and analysis
- Any other tasks as requested from management
Essential Skills and Experience
- Minimum 12 months experience in the Real Estate/Commercial Property sector
- Working knowledge of the following Real Estate Programs:
- RPData
- Realworks
- Docusign/Adobesign
- VaultRE (or similar)
- Property Tree (or similar)
- Google Earth Pro
- PD Online (GC City Council)
- Property Management experience would be viewed favourably
- Experience with Adobe Creative Suite – in particular InDesign
- Proficient in all Microsoft products
- Highly organised and socially confident
- Attention-to-detail is a high priority
- Exceptional verbal and written communication skills
- A proactive and 'can do' attitude
- Valid driver's licence and reliable vehicle
- Mobile Telephone
- Adaptable to change and always striving to make the team better (vision of growth)
- Ability to co-ordinate project requirements between sales executives and marketing department
- Strong team player with the ability to work independently as required
