Contract Administrator

Your career with UGL can be diverse, challenging and rewarding.

Within the Rail and Technology Systems sector, UGL is a leading provider of integrated systems for road and rail infrastructure projects. We are uniquely positioned and resourced to support our clients in their goals of providing exceptional transport solutions. Our services include infrastructure building and asset management, rail systems, signaling and communications, tunnel, and intelligent transport systems.

This role will report to the Commercial Manager and will work closely with the Senior Contracts Administrator, Contracts Manager, and all applicable stakeholders. The Contracts Administrator will manage and execute downstream and partly upstream contracts, attending meetings and other contract administration works that may be asked to do in day-to-day activities. This role has no direct reports and is based in our Rivervale office, Perth.

The Opportunity

The Contracts Administrator will be responsible for providing commercial, financial, and contractual support to the Senior Contracts Administrator during the performance of various projects to ensure that those projects attain financially and commercially successful outcomes.

Key responsibilities include.

• Procurement of Subcontracts and Suppliers inclusive of raising Purchase Approval Recommendation (PAR), signoffs and assist the preparation of the scope of work, cost breakdown structure, and all other documents that form part of the request for quotation (RFQ) packages.
• Conduct weekly procurement meeting to track and or monitor the progress of procurement works in alignment with the project baseline program.
• Prepare and submit all commercial notices and claims on timely manner (including variations, delays, disruptions etc.) including performing technical analysis and evidence documents.
• Prepare payment claims with compiled documents, with the support of the Contracts Manager.
• Assist PM in preparing all monthly cost reports, project reports.
• Downstream contracts administration including managing all responses, approvals of variations, payment schedules, supplier invoice and the like.
• Weekly coordination meeting with Project team and distributing minutes.
• Manage all upstream claims, responses, notifications, certificates, etc.
• Integrate technical issues into contractual notices.

Requirements to be successful.

• 1-2 years of experience as a Contracts Administrator
• Experience in all stages of head contract and subcontract management, including preparing claims, procurement, scope preparation, cost forecasting, variations/claims management, completion and closeouts.
• Experience in SAP and working on rail/technology projects is preferable.
• Site-based engineering or construction experience.
• Ability to read and understand P6 program, good letter writing skills, can analyze delay and disruption and Extension of Time claim.

The above qualifications and experience requirements are a guide to what we think will contribute to the success of this role, however if you do not tick all the boxes and feel that you could still be a fit then please apply, all applications will be considered.

Please note that relevant screening checks may be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

What makes you right for UGL

• Ability to provide a safe, supportive, and positive workplace.
• Empower a united and collaborative culture.
• Deliver technical excellence and create efficient, innovative solutions.
• Genuine concern for safety

What UGL offers

When you join UGL, you will get to shape the nation alongside Australia's best experts. With greater exposure to large-scale projects end-to-end, you can develop wildly and fast. You'll be empowered to follow your curiosity and supported to carve out your dream career-life journey.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

• Discounted private Health insurance.
• Salary Continuance Insurance
• Flexible Work Arrangements
• Salary sacrifice
• Novated leasing
• A Strong Health and Safety Culture
• Dedicated Wellness Program
• Paid Parental Leave
• Educational and leadership development opportunities
• Access endless career options and pathways through the CIMIC Group

External Description

External Job Ad

Your career with UGL can be long, diverse, challenging and rewarding.

Within the Rail and Technology Systems sector, UGL is a leading provider of integrated systems for road and rail infrastructure projects. We are uniquely positioned and resourced to support our clients in their goals of providing exceptional transport solutions. Our services include infrastructure building and asset management, rail systems, signaling and communications, tunnel, and intelligent transport systems.

This role will report to the Commercial Manager and will work closely with the Senior Contracts Administrator, Contracts Manager, and all applicable stakeholders. The Contracts Administrator will manage and execute downstream and partly upstream contracts, attending meetings and other contract administration works that may be asked to do in day-to-day activities. This role has no direct reports and is based in our Rivervale office, Perth.

The Opportunity

The Contracts Administrator will be responsible for providing commercial, financial, and contractual support to the Senior Contracts Administrator during the performance of various projects to ensure that those projects attain financially and commercially successful outcomes.

Key responsibilities include.

• Procurement of Subcontracts and Suppliers inclusive of raising Purchase Approval Recommendation (PAR), signoffs and assist the preparation of the scope of work, cost breakdown structure, and all other documents that form part of the request for quotation (RFQ) packages.
• Conduct weekly procurement meeting to track and or monitor the progress of procurement works in alignment with the project baseline program.
• Prepare and submit all commercial notices and claims on timely manner (including variations, delays, disruptions etc.) including performing technical analysis and evidence documents.
• Prepare payment claims with compiled documents, with the support of the Contracts Manager.
• Assist PM in preparing all monthly cost reports, project reports.
• Downstream contracts administration including managing all responses, approvals of variations, payment schedules, supplier invoice and the like.
• Weekly coordination meeting with Project team and distributing minutes.
• Manage all upstream claims, responses, notifications, certificates, etc.
• Integrate technical issues into contractual notices.

Requirements to be successful.

• Minimum 5 years of experience as a Contracts Administrator, Quantity Surveyor or other relevant experience in the Construction and Engineering Industry.
• Experience in all stages of head contract and subcontract management, including preparing claims, procurement, scope preparation, cost forecasting, variations/claims management, completion and closeouts.
• Experience in SAP and working on rail/technology projects is preferable.
• Site-based engineering or construction experience.
• Ability to read and understand P6 program, good letter writing skills, can analyze delay and disruption and Extension of Time claim.

The above qualifications and experience requirements are a guide to what we think will contribute to the success of this role, however if you do not tick all the boxes and feel that you could still be a fit then please apply, all applications will be considered.

Please note that relevant screening checks may be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

What makes you right for UGL

• Ability to provide a safe, supportive, and positive workplace.
• Empower a united and collaborative culture.
• Deliver technical excellence and create efficient, innovative solutions.
• Genuine concern for safety

What UGL offers

When you join UGL, you will get to shape the nation alongside Australia's best experts. With greater exposure to large-scale projects end-to-end, you can develop wildly and fast. You'll be empowered to follow your curiosity and supported to carve out your dream career-life journey.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

• Discounted private Health insurance.
• Salary Continuance Insurance
• Flexible Work Arrangements
• Salary sacrifice
• Novated leasing
• A Strong Health and Safety Culture
• Dedicated Wellness Program
• Paid Parental Leave
• Educational and leadership development opportunities
• Access endless career options and pathways through the CIMIC Group

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