Contract Administrator

About Us:

Glenvill Group has been a beacon of innovation in Australian residential design for over 60 years. Our foundational brand, Glenvill Homes, is recognised as an industry leader, while Glenvill Projects, our dedicated arm, specialise in large-scale, medium-density projects across Victoria, demonstrating our commitment to excellence and innovation.

The Opportunity:

We're seeking a meticulous and proactive Contract Administrator to join our dynamic team. This pivotal role involves overseeing contracts, ensuring compliance, and managing stakeholder relationships throughout the project lifecycle. The successful candidate will be instrumental in supporting project delivery by efficiently managing contractual obligations, variations, claims, and documentation.

Key Responsibilities:

• Review, negotiate, and administer construction contracts to ensure compliance with project objectives and legal requirements.
• Monitor project progress against contractual milestones, addressing any discrepancies or issues.
• Prepare, review, and submit project-related claims, ensuring timely resolution and payment.
• Prepare and check subcontract packages, negotiate and review subcontract tenders to secure optimal terms and conditions.
• Produce and maintain a procurement schedule aligned with project timelines, ensuring timely delivery and resource allocation.
• Preparation of accurate payment schedules, facilitating timely and correct payments to subcontractors and suppliers.
• Process progress/delay claims and external variations, adhering to contractual obligations and timelines.
• Set up and maintain essential project documentation, including job files, drawing and contract registers, sample boards, and shop drawing registers.
• Assist with the Administration of RFIs to clients, architects, consultants, and contractors.
• Assist in the management and tracking of project expenditure against the budget, identifying discrepancies and implementing corrective actions as needed.
• Collaborate with the project management team to provide contractual advice and support risk management strategies.
• Foster effective communication between project teams, clients, and subcontractors, ensuring clear understanding and adherence to contract terms.

What We're Looking For:

• A minimum of 2-3 years of experience in a Contract Administrator role, preferably within the Medium Density construction sector.
• Strong understanding of construction contracts, procurement processes, and legal compliance.
• Exceptional negotiation, communication, and interpersonal skills, with the ability to manage stakeholder relationships effectively.
• Experience with Jobpac, Cheops, MS Project, MS Office suite, and an understanding of AS 4300 or similar commercial contracts.
• Detail-oriented, with a proactive approach to problem-solving and process improvement.
• Relevant tertiary qualifications in Building & Construction or related field.

What We Offer:

• A competitive remuneration package, reflective of experience and expertise.
• Opportunities for professional development and career advancement within Victoria’s award-winning residential builder.
• A collaborative and supportive work environment, committed to innovation and teamwork.

Apply Now:

If you're a dedicated professional passionate about contributing to impactful projects and thrive in dynamic environments, we'd love to hear from you. Join the Glenvill Group and advance your career in a role where your expertise will have a significant impact.

Please submit your application, including a resume and a cover letter highlighting your experience and suitability for the role, to our recruitment team.

Glenvill Group is committed to building a diverse workforce and strongly encourages applications from all qualified individuals.

Glenvill Group is an Equal Opportunity Employer.

Note: Eligibility for this role requires unlimited Australian work rights. Only applicants who closely meet the criteria will be contacted.