Contract Administrator

BJM Contracting is a Civil contracting company. We offer services such as Capping landfills and sewer systems, planning bridges and rebuilding projects, widening canals and wastewater treatment centres, widening projects or reshaping areas that are prone to flooding.
Transport projects, including basic roadway crossings for simple level residential streets or a light rail
About the role:
Our company is searching for a suitable candidate for the position of Contract Administrator. To join our growing team, please review the list of responsibilities and requirements.
Responsibilities:
Will need to ensure field personnel are reporting time, equipment and materials according to contractual specifications and in compliance with policies in place and this log information into the system.
To provide daily input of timesheets, unit -sheet and invoices into the office accounting system
Will be required to implement and maintain a digital filing management system of all contractual documents.
Prepare invoices for submission to customers.
Respond to all office email and telephone queries and process accordingly in a timely and efficient manner maintaining full customer satisfaction at all times.
Prepare Sales and Purchase contracts.
Analyse potential risks involved with specific contract terms and liaise with management
Stay up-to date with legislative changes and coordinate with the necessary organisations for further information.
You will be required to manage majority of daily office operations and communicate with the contracts manager on a regular basis.
Work closely with Director in managing contracts and negotiating and renegotiating contractual arrangements.
Maintain a system for storing all contract documentation and generating renewals reminders.
Act as the principal point of contact for all external suppliers, contractors, and contractual employees.
Monitoring and reacting actively to progress or/and delay of the work orders.
Responsible for responding to external requests clients and overseeing onsite office arrangements.
Supports finance manager/accountant with audit and review of monthly payments assessing payments against agreed contractual rates by managing associated paperwork to payroll/timesheets (including weekly /monthly yearly reports) in timely and diligent manner
Manage client communications by promptly responding to emails and calls, addressing administrative matters, and handling compliments and complaints with tact and professionalism.
Collaborate with internal staff and external organizations to optimize business operations and achieve organizational objectives.
Utilize contract administration skills to create, review, and negotiate contracts for both individual and institutional clients in compliance with legal and regulatory requirements.
Effective digital file management.
Candidate requirements:
· Candidate must possess strong experience in drafting agreements and legal correspondence.
· Must have good communication skills and be professional when discussing sensitive and confidential information with clients.
· Experience working within a team of 8 or more people.
· Must have knowledge of basic accounts and using accounting programs.
· Ability to perform routine work with excellent accuracy and attention to detail, with a strong sense of responsibility and follow-through.
· Must have excellent knowledge of Microsoft Outlook, Word, Excel and Adobe products.
· Must be very flexible with work hours and fully committed.
Qualifications & Experience:
At least Diploma plus 2 years of experience. At least three years of relevant experience may substitute for the formal qualifications.