Contract Administrator

Botany Access has Sydney's largest privately owned fleet of access equipment for hire including a wide range of scissor lifts, elevated work platforms, scaffolding, cherry pickers, forklifts and telescopic handlers that can help with any access and material handling needs onsite.

Due to an increase in our scaffold subsidiary entity, Botany Access are currently seeking a Contract Administrator to work full time for our associated company Botany Scaffold Pty Ltd.

The Role: Contract Administrator

Employment Type: full time contract

Remuneration: Attractive remuneration commensurate to experience. Salary range $70,000 to $90,000 excluding superannuation.

Location: 5 Exell Street, Banksmeadow, NSW, 2019

Responsibilities

The role is focused on administering client contracts and implementing processes to ensure the smooth running of project administration and fleet requirements up to project completion. Required to continuously review processes, procedures and standard documents to maximise efficiency and minimise risk. You will be a subject-matter expert providing responsive and accurate advice to client enquiries about contractual obligations and revisions.

Duties

Examine contracts and compile key contractual points (time bars, progress claims, regulatory conditions on access equipment and operations

Communicate contract conditions to site supervisors and operatives to ensure they clearly understand parameters and scope of contracts – what is included/what is excluded

Prepare, monitor and update spreadsheets, flow charts and procurement schedules to maximize fleet capabilities and profitability and to ensure contracts are let on time

Arrange permits and any required authority permits to ensure regulatory requirements are adhered to

Accurately separate budgets into relevant accounting codes to ensure responsible budget management and revisions

Source sub-contractors in conjunction with management as needed

Prepare letting scope and procurement agreements related to subcontractors and suppliers including ensuring sub-contractor obligations are clearly understood and carried out

Prepare and submit contract variations to clients

Provide responsive and accurate advice to enquiries on contractual obligations and revisions

Approve invoices in conjunction with management and finance section

Prepare monthly cost reports for review by management

Document control, including visiting site to document progress and ongoing contractual milestones for records

Escalate noncompliance where needed to minimise risk

Ensure proper handovers are undertaken at the end of contracts

The Successful candidate will ideally possess the following skills and knowledge:

Diploma level qualification or at least 3 years of relevant experience

Knowledge of construction scaffolding industry practices

High level of attention to detail and strong numerical skills

Extremely organised and able to work under pressure and to tight deadlines

Good negotiation skills

Good communication and interpersonal skills capable of maintaining strong relationships

Knowledge of different types of scaffolding Inc. tube & fit and modular

Knowledge of scaffold platforms 

• Looking for candidates available to work:
  • Monday: Afternoon, Morning
  • Tuesday: Afternoon, Morning
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• No experience required for this role
• Working rights required for this role
• Expected start date for role: 01 March 2024
• Expected salary: $70,000 - $90,000 per month