AddressGJ Gardner Homes Warrnambool is seeking a Fulltime Contracts Admin/Admin Person to join our team!
We are a busy new home building company based in beautiful Warrnambool, Victoria!
This role involves processing Jobs from initial deposit through to on-site start and other general admin duties.
We are ideally looking for an experienced person in this role or someone who has had a similar role in a different industry that we can further train.
You must be reliable, organised and efficient with a friendly demeanor as you will be dealing with trades, staff and clients on a daily basis.
Main Tasks
- Process Jobs from the deposit to the on-site start, accurately and quickly
- Answering incoming telephone calls warmly
- Phone calls to customers – progress reports – weekly until job goes to site
Administrative Duties
- Filling in job sheets & Creating Job Files
- Make new job and site files
- Sending out colour selections when complete for owners to sign
- Following up and ensuring timely delivery
- Draftsman – plans & amendments
- Engineers – Surveys, wind bracing and soil tests
- Electrical and pre-fab plans
- Financial approval and deposits
- Planners
- Energy ratings
- B.A.L. reports
- Colour selections
- Council
- Assemble job ready for Council – plan to pre-fab
- Follow up with Council as required
- General Administration
- Answering incoming telephone calls
- Typing
- Entering cheques
- Checking and coding invoices
- Assist supervisors / estimators with letters/documents etc
- Make handover packs
- Send one year after handover gifts
- Enter colour selection information
- Update job stages in Job Admin
- Keep job files updated and in order
- Order stationery
- Filing (electronic & paper)
- Greeting customers when they enter Showroom
- Being available to help Sales people when needed
- Support for Franchisee, General Manager and Estimator as needed.
If you are interested in becoming a pivotal member of our GJ Gardner Warrnambool team, please send your cover letter and resume to our General Manager, Wayne Densley on *************@gjgardner.com.au
