Coordinator, Community Engagement And Events

• Centre of Excellence - Indigenous Futures
• Join a centre led by Indigenous researchers working with communities, government agencies and practitioners.
• Be part of meaningful work that will help improve the life chances of Aboriginal and Torres Strait Islander People
• Aboriginal and Torres Strait Islander People are strongly encouraged to apply
• Based at Toowong and St Lucia Campus

As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Salary packaging options

The Coordinator, Community Engagement and Events will be the key person driving the Community Engagement Area of Responsibility (CEAR) for the Centre. This position will help build, maintain and be the conduit for relationships between Indigenous communities, and the Centre's researchers and Partner Organisations. This position will also administer the Indigenous Futures Internship Program (IFIntern). Their relationality role will include providing logistical organisation and administration for all Centre related events including the Annual Summit, Bi-annual Conference, Bi-annual Retreat, 1-day symposia, and professional development workshops.

Key responsibilities will include:
Engagement and Communication

• Under the broad direction of the Senior Coordinator, Marketing & Communications, co-ordinate high impact and sustainable engagement initiatives designed to engage with Indigenous communities, and the Centre's researchers and Partner Organisations.
• Develop systems to track, evaluate and improve engagement initiatives: produce event status and evaluation reports; develop and implement appropriate event survey mechanisms; monitor the quality of event presenters and suppliers; measure the success of events through indicators such as event attendance surveys and new/repeat attendance figures.
• Liaise with ARC-IFC team around pre- and post-event communications to ensure strategic objectives for each initiative are met, opportunity for engagement is maximised and maximum impact is achieved.
• Ensure appropriate and timely advertising and promotion of engagement initiatives through all relevant channels, e.g. websites, print and email invitations, newsletters, staff news, external websites, social media etc.
• Coordinate internal communication about the Centres' Community Engagement activities and outcomes across the university, including providing any written reports for publications.
• Ensure the Centre presents a relevant, consistent and integrated message and brand to stakeholders - external and internal - by adhering to University policy and ARC-IFC style guides.

Events

• Plan and implement events that support the ARC-IFC and enhance the reputation of the University including Annual Summit, Bi-annual Conference, Bi-annual Retreat, 1-day symposia, and professional development workshops.
• Supervise casual/contract staff if required to ensure high-quality delivery and timely completion of events.
• Liaise with external suppliers to negotiate the best outcome for all aspects of the events including venue hire, catering, photography, audio visual requirements etc.
• Prepare all event briefing material, such as event proposals, running sheets, briefing notes and guest lists under the guidance of the Manager and ensure these are appropriately circulated in a timely manner.
• Ensure that event and program messaging and branding aligns with the strategic goals of advancement and the university.

Travel and Out of Hours Work

• Attend events or functions outside normal business hours as required, which may require some work on weekends
• Some event-related travel may be required from time to time.

For further information about the Centre, please click here to view the information booklet.

This is a full-time fixed-term position for up to 3 years and the successful candidate will be required to be predominately based on campus. Part time working arrangements may be considered.

At HEW level 6, the full-time equivalent base salary will be in the range $88,099.39 - $94,512.08, plus a generous super allowance of up to 17%. The total FTE package will be up to $103,076.28 - $110,579.13 annually. As this role is covered by an Enterprise Agreement, you will also receive regular remuneration increases - at least once a year.

• Degree in event management, design, communications, creative industries or a relevant discipline with subsequent relevant experience in a similar role; or an equivalent combination of relevant experience and education/training.
• Demonstrated ability to manage high quality events and activities of different scales for a range of different audiences within designated budgets.
• Excellent interpersonal and communication skills, including a demonstrated ability to develop strong collaborative working relationships at all levels, and liaise with stakeholders to achieve desired outcomes. Prior experience engaging and communicating with the Indigenous community is highly desirable.
• Highly effective organisational and planning skills including excellent attention to detail and accuracy, the ability to use initiative, prioritise own workload, solve problems and meet strict deadlines.
• Demonstrated high level of computer competency, including experience in using Microsoft Office programs, Adobe Creative Suite, email management systems (i.e. Mailchimp), web content management systems, and social media management sites.
• Demonstrated high-level written skills, including the ability to write for different audiences and edit copy for short publications, advertising, social media and the web with a high level of accuracy and attention to detail.
• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
• Knowledge of the preparation and monitoring of budgets and processing financial transactions in a large to medium sized organisation, or the demonstrated ability to rapidly acquire such knowledge.
• Must have a positive attitude and display emotional intelligence and maturity: commitment to contributing to a supportive, friendly and dynamic team environment, as well as encouraging and demonstrating collaboration to achieve results.

In addition, the following mandatory requirements apply:

• Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
• Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

For more information about this opportunity, please contact Shane Boseley, Deputy Director, Strategy and Operations at *********@uq.edu.au
For application queries, please contact ******@uq.edu.au stating the job reference number (below) in the subject line.

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the 'About You' section
• Resume

At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to ******@uq.edu.au.

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

Applications close Tuesday 5th March 2024 at 11.00pm AEST (Job Reference Number - R-35921).