Events & Activities Coordinator

Burnie Brae is a well-established and respected service provider in the North Brisbane community. We are passionate about delivering excellent customer care and support services.  In 2022, Burnie Brae were recognised at the National Excellence in Age Care Awards for our unique and holistic service delivery approach. Our approach places our clients and member lives at the centre of everything we do. Burnie Brae are passionate about helping our clients and members live independently, while promoting community connection and inclusion each day.

The Events & Activities Coordinator position is to coordinate program operations and facilitate activities, events, and hall hire while ensuring a high level of member and client engagement and satisfaction is achieved.

Specific Duties

• Activities, Events, Hall Hires & Programs
• Coordinate and deliver a range of events and projects focusing on reducing social isolation and improving community connections. 
• Promote offerings to existing members and the broader community. 
• Use safe work practice design principles to ensure member activities are delivered safely.
• Coordinate event volunteers to ensure events run smoothly and effectively.
• Coordinate hall hire enquiries and bookings for all Burnie Brae venues. 
• Distribute and oversee contract agreement processes for external parties including arranging equipment, invoicing, and other requirements.
• Assist with the running of all events.
• Liaise with vendors & suppliers for all events.
• Support to the Events & Activities Team Manager. 
• Coordinate and oversee the Burnie Brae gift shop and loyalty program, liaising with companies to make a profit.
• Identify and provide recommendations for fundraising and funding opportunities using effective budget management.
• Coordinate and facilitate project pantry, digital mentoring, and other programs as required. 
• Build sustainable relationships with all class facilitators.
• Review all weekly activities for viability on an ongoing basis.
• Research and evaluate possible new activities and facilitators.
• Membership and reception duties (when required)

Skills and Experience

• 1-2 years’ experience in events/activity planning or volunteer-based community events.
• Certificate III in Event Management or similar qualification.
• Advanced data, reporting, and analytical skills.
• National Police Check.
• Statutory Declaration. 
• Proven experience working within a marketing, fundraising, or similar role. 
• Experience within a membership organisation highly regarded.
• Background within the Aged Care and/or Disability sector preferred. 
• Experience with iMIS database software advantageous.

Personal Qualifications

• A high level of customer relations skills and experience, particularly with an emphasis on these gained in face-to-face situations.
• Organisation, multi-tasking, and time management skills.
• The ability to work well within a team environment helping team members as necessary, as well as the ability to work autonomously.
• High attention to detail
• Initiative, & the ability to problem-solve.

Culture

Burnie Brae is for everyone. Diversity and open expression are fundamental to our organization; they help us build a social platform and global community where anyone can create, discover, and share sounds. We acknowledge the challenges in our industry, and strive to develop an inclusive culture where everyone can contribute.

Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one’s identity. All of our employee’s points of view are key to our success, and inclusion is everyone's responsibility.

Benefits for working for Burnie Brae

• Staff discount at our onsite Café
• Free membership to our onsite gym
• Staff discount to onsite massage services
• Free membership to the Burnie Brae Member Centre including the staff loyalty program
• New uniform provided annually