Events Coordinator

Ipswich Girls’ Grammar School including Ipswich Junior Grammar School offers high quality, non-denominational education to students from Kindy to Year 12 (co-education from Kindy to Year 6, girls only Years 7-12). Established in 1892, the School is one of eight original Grammar Schools in Queensland. The School aims to educate students to become confident, well-educated young women, girls and boys and we pride ourselves on providing a personalised, holistic education with a focus on academic excellence.

THE OPPORTUNITY

A short 30-minute drive from Brisbane, the School’s, heritage-listed campus is conveniently located in the middle of Ipswich.  We offer the opportunities of a large city, with the quiet feel of a smaller town.

We currently have a fantastic opportunity for an experienced and energetic events management professional to support the Enrolments and Community Relations team in the role of Events Coordinator.

The Events Coordinator is responsible to the Director of Enrolments & Community Relations for the School’s community and alumni events (including the Old Girls’ Association) and plays a key role in developing and supporting professional events that alight with the School’s brand and image.

With the diverse needs of the Department, this role requires a willingness to be flexible with time and task variety, the ability to prioritise work efficiently, ability to work with discretion and confidentiality and a commitment to teamwork.  Key accountabilities of the role include, but are not limited to:

• Planning, implementing, and executing events, both physical and virtual that promote the School brand.
• Working closely with the Director to develop, implement and coordinate effective programs focused on building, maintaining, and developing key relationships to meet the strategic objects of engaging with alumni.

This is a part-time role (60 hrs. per fortnight) and there is some flexibility regarding workdays and time however the requirement to support events outside of traditional School hours is a core requirement of the position.  This could include nighttime and weekend functions where your work hours will shift to support the delivery of School functions such as International Women’s Day functions, Thank You events, School tours, Old Girls events, etc.

WHAT YOU WILL BRING

To be successful in this role, it is envisaged that you will be highly organised, with a positive ‘can do’ attitude, as well as:

• Tertiary qualifications in Events Management, or a related field, and/or a minimum of three years’ experience in a similar role.
• Demonstrated experience in coordinating or assisting in the coordination of special events, including the ability to effectively communicate with key internal and external stakeholders to plan and deliver events.
• Proven experience in fund and friend raising with demonstrated ability and experience in negotiating outcomes, customer services and stakeholder liaison would be highly regarded.
• Strong understanding and application of the Microsoft Office suite of software products including word, excel, power point, outlook and website content management systems or other relevant software applications.
• Excellent interpersonal and written communication skills, including the correct use of English punctuation, grammar, and corporate styling.
• Proven high level of interpersonal skills with a collaborative and consultative approach to working in a highly effective team.
• Excellent time management skills and the ability to manage competing priorities in a dynamic environment.
• High level of personal integrity, professionalism, discretion, confidentiality, and initiative
• Be the holder of, or can obtain, a Working with Children Suitability Card (Blue Card).

Culture fit and attitude are also highly important to us, so a passion for the work you do and the ability to understand and work within our vision, mission and values is paramount to your success in this role.

APPLY NOW

If this sounds like you and you are interested in joining a highly respected school community, click the APPLY NOW button via SEEK and provide a copy of your CV, two referees, and a cover letter addressed to the Director of Enrolments and Community Relations outlining your experience as it relates to this role. Please address the selection criteria (over no more than two pages), contained within the Position Description.

Applications that do not address the selection criteria may not progress to the next stage of the recruitment process.

The successful candidate will benefit from our above award conditions, access to Salary Sacrificing benefits including additional superannuation opportunities, amazing professional development opportunities and EEC staff days, wellness initiatives (e.g., onsite fitness centre), onsite parking and a supportive and engaging work environment.

We thank you for taking the time to send us your application for this role. We assess every application and will contact you directly if you are successful in moving to the next stage. Please note that applications should be sent to us by close of business (5.00pm) Monday 29 January 2024.

• POSITION DESCRIPTION