Executive Assistant

The Company:
A diverse and inclusive consultancy based in the inner suburbs and close to city, with easy public transport links. They are known for delivering quality solutions and an excellent service to clients in both public and private sector.
With a team of almost 100, they are a business with a great reputation. They boast a strong internal culture, and this is a focus when making hiring decisions in order to maintain a workplace of collaboration, information sharing and team support.
The role:
It's a great time to join this consultancy, as they have exciting plans in store for the upcoming year! In this role, you'll be instrumental in assisting several Directors with diverse requirements, safeguarding their schedules, and serving as a vital link between internal and external stakeholders. This demands impeccable organisational abilities, a proactive mindset, and the capacity to anticipate needs effectively. Despite the manageable workload, maintaining composure when under pressure during peak periods is essential.
Responsibilities will include:

• Screening and triage of incoming correspondence, respond and action appropriately on behalf of Directors
• Prepare letters, emails and documents
• Manage complex and changing diaries
• Minute meetings, collate agendas, coordinate follow up actions
• Organise travel
• Expense claims management
• Assist with fee proposals, track business development opportunities and help produce information
• Maintain confidence and confidentiality at all times

Skills and experience:

• Diplomacy, confidentiality and discretion
• Able to adapt quickly and work proactively
• Positive energy, drive and enthusiasm
• Can build rapport easily and add to internal culture
• Reliable and hard-working, prepared to go the extra mile when needed
• Excellent stakeholder / customer relationship management
• Professional services experience highly regarded but not essential
• Demonstrated experience supporting multiple Directors or Executives
• Advanced MS Office and tech skills

You will have access to an impressive range of social and wellbeing benefits, as well as continued professional and personal development initiatives.
To be considered for this position, please send through your resume.
For a list of our other positions, please visit our website www.aspectpersonnel.com.au