Executive Assistant

Cobild is chock full of people who are genuinely excited about what we do and how we do it. From top to bottom, we are experts in the construction industry, combining a big-picture perspective with a meticulous focus on detailed design and impeccable craftsmanship. Led by two visionaries, Coby and Rotem, the Cobild reputation for excellence has been built on a happy balance of old school skills, years of experience, and a commitment to new technologies, to see us become the preferred builders for some of Melbourne’s preeminent developers, architects, and designers. We are seeking a Not Your Typical Executive Assistant to become a valuable addition to our high-performing team. The Role: As an Executive Assistant, you’ll be working with our Managing Director. Don't be fooled, this isn't your run-of-the-mill administrative position, it's a gateway to an exciting world of strategic decision-making, organisational excellence, and growth. Your Responsibilities: · Expertly manage the schedules, meetings, and calls to optimise time. · Handle emails and messages with care, including drafting and editing. · Keep documents, reports, and data in tidy order for easy access and reference. · Craft agendas, capture minutes, and ensure meetings flow seamlessly. · Conduct research on various topics to aid decision-making. · Collaborate on special projects, coordinating tasks and timelines to achieve success. · Foster communication and understanding between the executive team creating a harmonious environment within. What You’ll Need: · 3+ years prior experience as an EA or in a similar role. · Excellent communication skills are vital. · You'll shine in multitasking, ensuring everything runs seamlessly. · Being familiar with office software is advantageous, and industry-specific tools could come into play (but it's not mandatory). · Adaptability and flexibility are key traits. · Impeccable attention to detail is a must for maintaining precision. Benefits: Cobild proudly ranks #3 on the Great Places To Work List. Our robust benefits package, including wellbeing days and milestone celebrations, highlights our dedication to supporting our Cobildians. We stand out through our purpose driven initiatives, like impactful fundraisers led by our Miracle Committee and year round community building events by our Social Club, we also offer enriching lunch and learn sessions on various topics, from finance management, meditation, negotiation, resilience, and leadership. Personal growth matters to us, as demonstrated in our $2000 individually driven learning and development allocation. Plus, our fully funded Employee Assist Program supports you and your family through the dimensions of wellbeing, spiritual, emotional, physical, and social. This is just the start of our meaningful offerings! Inclusivity: We hire incredible, talented people from diverse backgrounds, not because it’s expected, but because it makes Cobild a better, more inclusive and happier place to work. If working for a company that recognises and support their staff, on high quality projects you’d be proud to be part of delivering sounds good to you, we’d love to meet you. Our Values: In addition to the above, we require all our ‘Cobildians’ to subscribe to a set of specific core values. Relationships for Life is all about connection and longevity. We work hard to develop meaningful relationships with our workmates, clients, and collaborators to ensure each project is a genuine team effort. Next (the best one!) Fun Is Energy, places happiness at the heart of our endeavours. We want all our people to enjoy what they do and who they do it with, so our goal is to make someone smile or LOL every day. We also value truth, integrity and accountability in all areas. Say What You Mean & Do What You Say (i.e no BS) - if it’s not true, we won’t say it and if it’s not right, we won’t do it. Lastly, we’re really proud to be Not Your Typical builders, consciously striving to innovate not imitate. So, if working collaboratively with a dedicated, fun team from a range of diverse backgrounds, all connected by a passion for excellence in a dynamic environment of support and training, sounds like the opportunity you’ve been seeking, what are you waiting for? Forward your application or reach out to discuss your Cobild career today. Not Your Typical Head of People & Culture Adriarna Nunn ********@cobild.com.au