Address- Full-time Permanent Opportunity
- Location – Kent Street Sydney
- Hybrid Working Model (Currently 3 days/ week on-site)
How will I Help?
Your role will be key in supporting two senior level leadership roles, our Chief Procurement Officer and Chief Product Officer - CPS230 (the “Leaders”), through efficient management of their daily workloads. You will ensure meetings are well planned, administration tasks and expenses are managed on time, mandatory learning and other administration requirements of the team are completed on time.
Key Responsibilities:
- Diary and meeting management including the development of agenda’s and recording minutes, actions and decisions (where required) for the Leaders
- Coordination of team key meetings, including the preparation of agendas and presentation material
- Supporting each Leaders management of team administration tasks, including:
- People: annual leave liability, mandatory people learning, reward and recognition and other administrative tasks as required.
- Expenses and Travel: Each teams expenses management and travel bookings
- System Access: Support the Leader to manage HR and IT systems access in alignment with organisational requirements e.g. HR administration requests and the provision of IT assets and systems access for the team
- Event Management including team offsites, town hall meetings and other gatherings as required
- Maintain a strong network with other EA’s and all relevant stakeholders to ensure the cohesive alignment of meetings and relevant communications across the organisation
- Update and maintain the team organisational chart and distribution lists, making sure that these are accurately reflected in the People Directory
- Ensure alignment of the Leaders respective priorities in management of email and calendar
What’s in it for me?
You’ll play a significant part of the future of a business that has been around for 200 years. Our purpose is creating better futures together. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.
What do I need?
- Proven experience operating as an Executive Assistant ideally across Financial Services/ large corporate environment
- Expertise in Microsoft PowerPoint, Excel, Outlook as well as HR and finance based systems
- Ability to work autonomously and as part of a team, liaising with all levels of the Business and our customers, building strong working relationships
- Strong organisational, time management, problem solving and communication skills
- Adaptability and flexibility
- Strong planning and organisational skills and the ability to manage multiple tasks at any given time
What’s it like to work there?
We aim to provide one big, supportive team to help us achieve our purpose of creating better futures together. As an equal opportunity employer, we’re proud to have created a culture and work environment that values diversity and flexibility – and champions inclusion.
How do I Apply?
Start here. Select the APPLY or APPLY NOW button.
At Westpac we are committed to providing a supportive culture and creating diverse, inclusive, and accessible workplaces, branches, products and services for our customers, employees, and community. This role is open to experienced candidates seeking a discussion around workplace flexibility. We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, and Indigenous Australians to apply. If you have questions about the recruitment process, please email ***************@westpac.com.au.
Do you need reasonable adjustments during the recruitment process?
We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please call 1800 655 592 Option 2.3 or email ***************@westpac.com.au
