Executive Assistant

Executive Assistant role now available !

Your new company

Would you consider yourself to be proactive, a forward thinker, and thrives working in a fast-paced environment??

I am currently recruiting for a permanent, full-time Executive Assistant role for a global swimwear and fashion apparel company based in the Inner West.

This company is now looking for an experienced Executive Assistant to join their team to help assist both the CEO and the executive team.

There is also working from home flexibility provided and free parking on site.

Your new role

• Ensure efficient scheduling of the CEO's commitments
• Structure and coordinate meetings, including agenda preparation and minute-taking
• Facilitate seamless travel arrangements for business, including international agents
• Assist in organising key events (internal and external), offsites and conferences
• Manage daily email correspondence and handle sensitive communications
• Handle expense claims, coordinate financial reports, and distribute legal documentation
• Oversee the day-to-day running of the office and visitor-related responsibilities, ensuring it's a smooth and well-organised environment, such as ordering equipment, coordinating office supplies, and planning company events
• Oversee the management of the Facilities Coordinator and support in maintenance requisitions
• Working with external legal counsel on updating and monitoring intellectual property
• Support in banking, payroll, account controls, financial approvals, expense management, policy measures and signatory management

  What you'll need to succeed
  

• Display initiative in organisational and administrative support.
• Advanced skills in Microsoft Office, Excel, and PowerPoint.
• Establish strong working relationships across the organisation.
• Previous experience in a similar EA role supporting executive leaders is essential.
• Strong attention to detail
• Proactive, rather than reactive thinking
• Ability to juggle multiple tasks between the CEO and the Executive Team
• Ability to work cross-functionally

  What you'll get in return
  

• WFH flexibility
• Free parking on site
• Opportunity to work with a growing global organisation
• 50% discount on products

  What you need to do now

  If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or alternatively, please send a copy of your most up-to-date resume to ***************@Hays.com.au and I will be in touch.

  If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.