Executive Assistant

At SMLS we know the incredible value of working for and understanding the role of an organisation whose purpose is to pursue and promote social justice for the community. Supporting the Executive Director, leadership team and Board you will be part of a high paced, eclectic and focused workspace. If you have recently graduated from business administration or related field (or equivalent experience), consider this as the opportunity to build on skills or, to diversify the environment that you have worked in.

About SMLS

Established in 1973, South-East Monash Legal Service (SMLS) is a community legal centre that provides free legal assistance to people in Southeast Melbourne. SMLS provides legal information, advice and case work including representation for people experiencing disadvantage on a range of legal matters, such as family law and family violence, employment law, debt and fines, civil litigation, wills, power of attorney, and tenancy.

SMLS aims to empower and support members of the community to understand and make use of the law and the legal system to protect their rights and to increase their awareness of their legal responsibilities. SMLS is a strong advocate of and committed to the use of integrated service models to address multifaceted challenges facing our community members.

SMLS is committed to advocacy and social change. SMLS is a leader in the provision of community and clinical legal education; advocacy through policy submissions and lobbying; outreach services; and targeted referral programs.

Our Vision 

A fair and inclusive community where people can access the resources, networks and support they need to resolve legal issues and overcome barriers to social, cultural and economic inclusion and participation

Our Purpose

To help resolve people’s legal and interconnected issues and ensure that laws and legal processes are fair.

OUR VALUES

Our core values are Respect, Community, Excellence and Courage.

POSITION PURPOSE

The Executive Assistant acts as a critical enabling role for SMLS by providing effective administrative and executive support for the Executive Director, Leadership team and Board of Directors.

The Executive Assistant role is responsible for providing coordination support to the Leadership team and Executive Director on a day-to-day basis. They are also responsible for managing all Board related activities including minute taking, coordination of Board activities and record keeping on all Board related matters.

They will ensure all leadership and management activities are planned, organised and executed in line with our strategic and operational plans. They will organise meetings, both internal and with external stakeholders, including coordinating development and collation of relevant materials; manage events such as Annual General Meetings; attend all Board meetings and take accurate, detailed minutes; and provide operational support across the organisation.

SKILLS AND EXPERIENCE

Essential

• Minimum 1 year providing high level executive assistance or equivalent administration and coordination experience
• Tertiary qualification in business administration or related field (or equivalent experience)
• Excellent organisation skills, including the ability to prioritise multiple conflicting priorities within a fast-paced environment
• Outstanding communication skills, including excellent written communication
• Advanced computer skills including proficiency in the use of MS Office packages
• Experience undertaking event management and coordination
• Demonstrated experience in working within organisational systems, processes and policies
• Strong interpersonal skills including the ability to communicate sensitively and build mutually beneficial relationships with internal and external stakeholders
• Proven ability to contribute to a cohesive team environment by sharing information, supporting team priorities and ensuring open communication
• Proven ability to manage the balance between information sharing and necessary discretion

Desirable

• Experience working in a fast paced organisation
• Demonstrated skills and experience in the provision of excellent executive assistance to management teams, Executive Director and/or Board (or equivalent)
• General research skills

For more information, please visit our website: www.smls.com.au/work-with-us/

Any further enquiries can be directed to **************@smls.com.au

HOW TO APPLY:

Application deadline: 5:00PM Tuesday 7 May 2024

Include:

• resume
• one page cover letter

Please note, applications without a cover letter will not be considered.