Executive Assistant

This is an excellent opportunity for a highly experienced and agile Executive Assistant who is looking to work within a fast-paced and very successful South Australian based business.
 
This role will provide comprehensive hands-on support to maximise the efficiency and output of the Executive using highly effective organising, planning, scheduling, and coordinating skills to help manage communication, deliverables, and workload management.
 
Key Responsibilities:

• Management of all channels of communications (email, phone, and in-person), triaging and prioritising requests and issues.
• Effective diary management, scheduling and coordinating meetings and ensuring the Executive is adequately briefed and fully prepared.
• Provision of high-quality prompt service to internal and external stakeholders, representing a strong personal brand, and on behalf of the Executive and organisation.
• Preparation and coordination of general correspondence and documentation including but not limited to reports, presentations, papers, letters and other formal or informal communication.
• Efficient preparation of meeting agendas including collating documentation, presentations, and other key information or specific requirements.
• Travel bookings, office management and any other activities requiring administrative support.

‘What you look like’ and need to demonstrate to be successful’.

• A minimum of 5 years’ experience in an Executive Assistant or Office Manager role.
• Experience working in a busy and fast-paced business where priorities are continually changing.
• Ability to plan for and meet tight deadlines.
• Agility and flexibility to anticipate the requirements of stakeholders and adjust appropriately to ensure effective outcomes and key deliverables are achieved.
• A positive attitude with a strong focus on service and support to others.
• The ability to maintain composure in a busy environment to deliver on requirements.
• High level of demonstrated experience using initiative, effective planning and coordinating of tasks and people.
• Extensive experience in preparing high quality written communication with exceptional quality and attention to detail.
• Highly effective relationship building and interpersonal skills with employees across all levels of the organisation, and external stakeholders.
• A valuable team player who adapts and flexes to the needs of others.
• Advanced MS365 skills.
• A reliable vehicle and driver’s licence.

Sound like you?
Want to find out more information, please feel free to contact Kate on 0435 843 *** or to apply please provide a cover letter which highlights your experience relevant to this advertisement and your resume! (please combine your cover letter and resume in one document).
 
We reserve the right to make an offer prior to the closing date. We encourage those interested in the position to submit their application as soon as possible!
 
Recruiters and Candidates. Please do not send details directly to the client. The client has engaged BespokeHR to assist solely with this position. If you or any of your potential candidates wish to apply, please do so via the apply button.