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Salary- Global connection in elite sporting environment
- PPT 20 hrs worked over 4-5 days
- Work close to home in Cranbourne/Casey Fields area
In this newly created position, we are looking for a supportive force who empowers our senior leadership and is a proactive and effective problem solver with exceptional communication skills and a meticulous attention to detail.
The role primarily provides executive assistance to the CEO, however, also provides support to the executive Leadership Team (LT) members, as directed to ensure the company goals and objectives are accomplished and operations on a day-to-day basis within the CEO’s office and broader leadership group run efficiently.
To be successful in this position in this part time position, we need you to be a supportive force who empowers our senior leadership and is a proactive and effective problem solver. Someone with initiative and a strong desire to contribute with a can-do approach, whilst being reliable and motivated, who can work well within a team environment as well as autonomously, with a meticulous attention to detail and excellent communication and organisational skills.
About Melbourne City FC
Melbourne City FC is part of a global football business, City Football Group. We compete in the major Australian domestic football competition, the A-Leagues, with teams in the men’s, women’s, and youth leagues.
City Football Group consists of 13 football clubs, including Manchester City, and is the fastest growing sporting organisation in the world.
City people are entrepreneurial, innovative, open-minded and team oriented. Our team members are humble and hardworking, challenge conventional thinking and have a will to win. They combine genuine understanding of the importance of our local communities with a global approach.
Key responsibilities
- Manage professional and personal scheduling for CEO, including agendas, mail, email phone calls, client management, and other personal and/or company logistics within the leadership team (LT).
- Coordinate complex scheduling and calendar management, as well as content and flow of information to and from LT.
- Build and nurture relationship with City Football Group contacts (EA’s & Global LT).
- Working with Corporate team with respect to protocol requirements with corporate partners/dignitaries to ensure positive, effective and productive relationships with the CEO.
- Assist and drive administrative tasks within the business and develop new systems and processes for improved efficiencies.
- Preparation of meeting agendas and minutes, including compilation of reports and presentations for CEO and LT, as required.
- Working with LT with respective to Club information collection and maintenance of Council and special projects to enhance relationships.
- First point of call for coordination of travel arrangements for all staff in compliance with business guidelines with respect to flights, accommodation, car hire, etc.
- Maintain office efficiencies by:-
- management of scheduling system for meetings, presentations and conferences;
- oversee office and breakout space maintenance and supplies are available for staff and visitors;
- implementing office systems to streamline efficiencies; and
- working with Facilities Department to assist in equipment procurement.
- Minimum of 8 years’ experience as an Executive Assistant or similar administrative role in a corporate environment.
- Tertiary/Business qualifications in administration - desired, not essential.
- Dedication to discretion and maintaining confidentiality.
- Proficient in Microsoft Office 365 and Teams, Adobe and Canva.
- Outstanding relationship and communication skills both verbal & written to consult, negotiate and drive outcomes.
- Highly developed organisational skills and self-motivated mindset.
- Ability to develop collaborative and influential relationships with internal and external stakeholders.
- Proven effective time management and prioritisation skills.
- Excellent multi-tasking skills set with superior decision-making and problem-solving abilities to cope with changing demands and managing priorities.
- A confident and mature approach, demonstrating effective judgement, initiative and common sense.
- Part Time terms (20 hrs pw) with flexible start/finish times and days working.
- Opportunity to be part of a global organisation within elite sport.
- Brand new state of the art facility both in administration and football.
- Participation in the Club’s Annual Bonus Scheme.
- Club Memberships.
- Deals and discounts with corporate partners.
- Fun, respectful, collaborative and positive environment.
- National Police / Criminal History Check
- Working with Children / Working with Vulnerable People Check
- Drivers Licence
Application Instruction
Please send your covering letter and resume to Susan Mills, General Manager - Human Resources at Applications close on Sunday 25 February, 2024 with only shortlisted candidates to be contacted. Employment is subject to the provision of proof of eligibility of work rights within Australia.
The City Football Group is fully committed to safeguarding children and other vulnerable people across our business. As such, this appointment will be subject to Safer Recruitment processes including satisfactory criminal record and other background checks. City Football Group promotes equal opportunities in employment we positively welcome applications from all candidates.
We will screen all applicants and select candidates whose skills and experience seem to meet our needs. We will carefully consider your application during the initial screening and will contact you only if you are selected for an interview. Employment is subject to the provision of proof of eligibility to work in the respective country.
