AddressFixed term 12-month contract (Parental Leave Cover)
Welcome to Nunn
It’s not what we do, it’s the way that we do it.
At Nunn Media, our values define how we work and who we work with. They’re the foundation of our business and one of the key reasons for our success.
We always put people first – our employees, our clients, our partners. We recognise the value we deliver to our clients depends largely on the quality of the people we work with. The foundation of our future is in the quality of our people, and their relationships. We have a deep sense of loyalty to our staff and our clients.
We are committed to building long-term transparent partnerships with our staff, our clients, and the media. We endeavour to work together with our clients and partners in a spirit of mutual respect and collaboration.
A Quick Snapshot of the Role: This is a hybrid role where you will support the CEO in a range of tasks, as well as assisting the wider team with office management and manning the reception desk of our Melbourne office. The role can be varied day to day and would suit someone who is highly organized, has good communication skills and is able to multitask.
Executive Assistant duties
- Diary Management
- Travel Arrangement for MD (business and personal)
- Booking meeting rooms and ordering lunches for meetings
- General Administration duties (e.g., printing board meeting packs, preparing documents, printing, archiving etc.)
- Manage staff/client gifts
- Ad hoc tasks
Office Manager/Reception duties
- Greeting visitors
- Transferring calls
- Assisting with meeting room bookings
- Keep meeting rooms/reception tidy
- Managing office supplies such as stationery and kitchen supplies
- Maintaining the office and arranging necessary repairs
- Coordinate with IT department on ordering office equipment
- Assist in the on-boarding process for new hires
- Plan in-house or off-site activities, like events, meetings etc
- Address employees’ queries regarding office management issues (e.g. Hardware)
- Travel arrangements
- Assist with leave tracking (annual, sick, carers)
Required Skills
- Excellent written and verbal communication skills: Strong ability to convey information clearly and effectively.
- Organized and resourceful: Proficient in managing multiple tasks and finding efficient solutions.
- Adept at prioritising, scheduling, and multitasking: Skilled in managing time and juggling various responsibilities simultaneously.
- Ability to handle office equipment: Proficient with the telephone system, printer, and fax machine.
- Time-management skills: Capable of managing time effectively to meet deadlines.
- Attention to detail: Meticulous in completing tasks with a high level of accuracy.
- An understanding of frequently used computer software and programs: Proficient in Microsoft Office suite and other common software.
- Interpersonal skills: Ability to interact effectively with colleagues and clients.
- In office 5 days per week, 8:45 AM – 5:30 PM: Available to work full-time our office in Brighton within specified hours.
- Prior experience as a Personal Assistant: Previous experience as a Personal Assistant would be a strong advantage
