Executive Assistant

Call to the community: Our General Manager (GM) of the Finance and Business Strategy Group (F&BS) (Corporate Services) is searching for a new EXECUTIVE ASSISTANT (EA) to join the team and bring their stellar skills and experience to our attention for this opportunity.

Scope of the Role:

Although the position title speaks for itself, here is a little bit about what you would be doing.

Reporting directly to the GM of F&BS, this role is multifaceted and will involve the successful candidate working with a wide-ranging group of stakeholders from the GM through to community organisations/members, Councillors and Council Officers. While completing the administration duties for this role, it of course requires a high attention to detail, sound knowledge of how policies and procedures are utilised and developed, along with knowledge of statutory requirements where relevant. Vital to this role is the ability to provide exceptional customer service to give stakeholders a positive experience and confidence in the advice and support provided by the Directorate Office.

What makes You the Ideal Candidate?

Your current Manager will do anything to convince you to stay!

Seriously though, you bring a great sense of humour, and an ability to move fluidly from one priority to the next. Your outstanding diary and document management and advanced administration skills will ensure deadlines are met and you tackle pressure head on with solutions. The GM is assured of your skills and experience to confidently provide advice to them, senior managers, and key stakeholders to ensure that data, reporting and other requested management information is correct for presentation to internal and external recipients.

What are the benefits of the position:

• This is a permanent full-time position based in our Toowoomba City office.
• The annual salary range for this position is $77,223.52 - $82,594.58 gross per annum, plus 17.5% annual leave loading and up to 12.65% superannuation.
• Flexible working arrangements - with the ability to work a nine (9) day fortnight and access to banked leave.
• Private office space.
• Free carparking available.
• Professional development and learning opportunities.
• Salary sacrifice.
• Active social club – TRC Employee’s Association.
• Access to the Fitness Passport Program - providing access to a wide range of local health, fitness, and leisure facilities with one single membership.
• Employee Assistance Program – free 24 hour nationwide confidential personal or work-related counselling services for employees and their families.
• A range of progressive health and wellbeing services.

The essential requirements for this position include:

• Hold the mandatory qualification(s), training and/or experience, as outlined under the 'Success Criteria' in the Position Description (attached). This includes a Diploma in Business Management and Administration from a recognised tertiary institution, or a combination of extensive experience, qualification and competence which would enable the successful candidate to perform all of the outlined duties.
• Current ‘C’ Class Driver’s Licence.
• Organisation and Time Management Skills.
• Outcome and Result Focused.
• Technical Skills and Knowledge.
• Interpersonal and Communication Skills.
• Understanding of and commitment to Council’s Organisational Value and Behaviour of Accountability.

How to apply:

Once logged into your Seek account, click the 'Apply' button to be redirected to the Toowoomba Regional Council advertisement. For full details of this position, please ensure you download the Position Description, which provides the position success criteria. 

Please provide your current Resume and a Cover Letter addressing each of the success criteria with your experience, abilities, knowledge, and personal qualities which are relevant for the position; this allows the panel to assess your suitability.

The preferred candidate will be required to undertake a Criminal History Check and a pre-employment medical assessment to assess their ability to perform the genuine occupational requirements of the position.

Please note to have your application considered, ensure that you have followed the instructions outlined above.

Visit our website www.tr.qld.gov.au/jobs for information on how to apply for jobs at Toowoomba Regional Council.  Applicants are encouraged to apply online.

For further information:

Please contact Rachel Thompson on 07 4688 8*** within business hours.

Closing date:

The closing date for applications is Sunday 14 April 2024 at 11.45pm.

About Council:

The Toowoomba region is about rich traditions and bold ambitions.  Our long and proud agricultural history has evolved Toowoomba into Australia’s second largest inland city with a population of 180,000 and employs approximately 1,600 staff, dedicated and enthusiastic, about delivering excellent customer service to the community, residents, and visitors throughout the region.  We recognise that our success depends upon attracting and retaining skilled and talented staff and offer a wide variety of interesting challenges and opportunities to gain experience your career.