Executive Assistant

WHY BUNZL?
As part of the Bunzl Group, Bunzl Safety and Lifting is a manufacturing, import, and wholesale business, specialising in the provision of reputable, quality, and innovative branded products, including, Beaver lifting & materials handling, Beaver load restraint, B-Safe height safety, onsite services.
As one of the world's largest providers of distribution and outsourcing services across the Food Processing, Industrial Safety, Hospitality, and Specialist Healthcare sectors, the opportunities we provide our global team of some 22,000 talented people is endless. Ours is a culture of bringing out the best in people. And we do this with a strong entrepreneurial spirit, a firm commitment to training and development, and dedicated leaders who believe that every day is a new day to see new opportunities.
YOUR ROLE
As the Executive Assistant to the Bunzl Safety and Lifting Managing Director and Finance Director, you will play a pivotal role in ensuring the smooth operation of their day-to-day activities. Your responsibilities include:

• Managing Calendars and Appointments: You will be in charge of organizing and maintaining the calendars of the Managing Director and Finance Director, ensuring efficient scheduling and coordination of their appointments.
• Travel Arrangements: You are responsible for booking travel for the Executive Leadership team and other employees as needed, managing all aspects of travel logistics to ensure seamless trips.
• Document Preparation and Correspondence: You will prepare reports, presentations, and correspondence for the Executive Leadership team, ensuring high-quality materials are produced.
• Office Management: Overseeing the maintenance of office facilities, supplies, and services, you will ensure that the work environment is always at an optimal level for productivity.
• Meeting Coordination: This includes taking minutes at meetings, following up on key actions, coordinating catering, and managing all logistics for internal and external meetings.
• Email and Correspondence Management: You will handle incoming correspondence, including emails, and manage the reconciliation of expense statements for the Managing Director and Finance Director.
• Project Support: Providing support on major change projects, new initiatives, and business-wide announcements, you will be a key player in the implementation of these projects.
• Research and Reporting: Performing research activities as directed and ensuring that monthly management reports are produced and distributed in a timely and comprehensive manner.
• Receptionist Oversight: Direct accountability for receptionist activities, ensuring professional and efficient front desk operations.
• Environmental and Corporate Responsibility: Actively participating in the company's environmental initiatives and adhering to the Corporate Responsibility Policy.

ABOUT YOU
Experience:

• At least 5 years of experience in senior Executive Assistant roles within large organizations.
• Proven ability to navigate and excel in an ambiguous and constantly evolving landscape.
• Demonstrated experience in managing multiple stakeholders and priorities.

Personal Characteristics:

• Results-oriented: You have a track record of achieving goals.
• Relationship Builder: Skilled in fostering strong relationships with senior stakeholders.
• Ethical and Honest: You uphold integrity in every action.
• Strong Communicator: Excellent interpersonal and communication skills.
• Confidentiality: Ability to handle sensitive information with the utmost discretion.
• Service-Oriented: Focused on providing exceptional service.
• Detail-Oriented: Works with pace and accuracy, attentive to details.
• Systems Thinker: Ability to survey systems for improvements.
• Proactive: Communicates effectively with senior management and has a hands-on approach.
• Flexible: Adapts easily to change and thrives in dynamic environments.

BENEFITS
Bunzl offers a broad and flexible range of benefits to our team including a profit share scheme for eligible employees, exclusive motor vehicle and health insurance products, travel and accommodation discounts, study assistance, many well-being, and community programs, and access to discounted Bunzl products.
WE BELIEVE
With an entrepreneurial spirit providing endless opportunities, we believe that together we can achieve anything. We believe that through diversity we build strength and stability and that the safety and security of our employees are not negotiable. Through innovation, we find solutions, with an entrepreneurial spirit providing endless opportunities, and we believe that together we can achieve anything. Investing in our local communities is the right thing to do, and here in APAC that investment is creating a sustainable environment for us and those who follow.
WE WELCOME ALL
At Bunzl we believe that through diversity we build strength and support the principle of equality and diversity in employment. We oppose all forms of unlawful or unfair discrimination on the grounds of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage, and civil partnerships. We believe that it is in the company's best interests and those of all who work in it, to ensure that the human resources, talents, and skills available throughout the community are considered when employment opportunities arise. If you have a disability or special need that requires support or adjustments to working or interview arrangements, please let us know.
APPLY
At Bunzl, we believe that when you join our team, your potential is endless. Because at Bunzl… We believe in you! If you like the sound of this, then we want you on our team.
Advertised: 18 Jan 2024 AUS Eastern Daylight Time
Applications close: 16 Feb 2024 AUS Eastern Daylight Time