AddressWe are seeking a dynamic Executive Assistant to orchestrate the seamless functioning of our Principal's office. In this integral role, you will provide high-level, confidential administrative, organisational, and secretarial support to our Principal, Executive Team and Board. As a capable self-starter, you'll be entrusted to represent our Principal and School to both internal and external stakeholders.
- Master the art of extensive calendar and diary management.
- Be the gatekeeper of incoming calls, expertly directing them.
- Conquer the email domain, sending prompt, precise responses.
- Seamlessly coordinate schedules, meetings, and travel plans.
- Provide unwavering administrative support, elevating efficiency.
- Craft polished memos, letters, and essential documents.
- Be the vital link with School Stakeholders, fostering collaboration.
- Drive success by supporting project management for the Executive Team.
- Be the eyes and ears at Board and Executive meetings, recording critical minutes.
- Take charge in meetings, delivering actionable follow-ups.
- Elevate our executive's social presence by orchestrating events.
- Create project timelines and insightful reviews.
Other Responsibilities Will Include:
Point of Contact: As this role is situated at Reception, you will support the School's Receptionist as required. i.e greeting parents, students, and visitors with warmth and approachability, ensuring a positive first impression.
Exceptional Customer Service: Join our front-of-house team to deliver outstanding customer service. Your welcoming demeanor will play a pivotal role in ensuring our School's efficient administration and functioning.
For a copy of the Role Description please email ***********@ccgs.vic.edu.au
Working Hours: 9:00am to 5:00pm (Monday to Friday)
To apply, please prepare a cover letter and resume detailing experience (including the history of working with children), qualifications (also include how this relates to child safety) and the names and telephone numbers of at least two referees. References must address the person’s suitability for the job and working with children. Applications to be addressed to Fay Samaras, CCGS Head of Human Resources via email ***********@ccgs.vic.edu.au
CCGS is committed to providing safe services. We have a zero-tolerance approach to child abuse. CCGS is a child-safe employer and is committed to the welfare of children and their protection. Ministerial Order 1359 requires CCCGS to implement child safety standards and to accommodate and take the needs of all children (including but not limited to, Aboriginal and Torres Strait Islander children, children from culturally and linguistically diverse backgrounds, children with disabilities, and children who are vulnerable) into account when creating a child-safe environment.
Our screening process includes but is not limited to a Criminal Records Check, Working with Children Check, structured interviewing and selection process, online searches, background checks and reference checks to ensure that CCGS is recruiting the right people for our School. The incumbent of this role must comply with Christ Church Grammar Schools child safety policies and related policies and procedures (including the Child Safe Code of Conduct).
Christ Church Grammar School is committed to Equal Employment Opportunity principles and is committed to the principles of merit-based selection, equity, diversity and procedural fairness in our recruitment process.
