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Form of workThe Jonah Group is a global industry leader, partnering with organisations worldwide to achieve breakthrough results in safety, mental health, and leadership.
We are looking for an all-rounder who has experience working in the corporate business environment, is a skilled project coordinator, loves working on a diverse range of tasks and Projects, is IT savvy, a quick learner and is looking to be an integral part of the team.
Whilst our head office is in Byron Bay, our team is located across Australia. Our work takes us to every corner of the globe and is supported by a admin team who works remotely and gets together periodically.
Type: Part-time (30 hours/week)
Responsibilities
Administrative and Operational Support:
- Work closely with the Director as her right-hand person in all day-to-day activities, including diary management, travel arrangements, team coordination and client support.
- Coordinate and attend meetings, including scheduling, agenda preparation, and minute-taking.
- Create, format and Project manage internal team contributions to reports, PowerPoint presentations, and proposals for the business.
- Coordinate all aspects of domestic and international travel for the team, including flights, accommodation, and ground transportation.
- Event management of invitations and logistics of conferences, seminars, and company functions.
- Constantly seek to identify improvements in the business to streamline processes.
- Provide general administrative support to the broader business as required.
Project Coordination:
- Assist and support all client-facing and internal special projects and initiatives.
- Provide administrative and logistical support for projects, including deliveries for new partnerships and client campaigns.
- Set up, update, and maintain project documentation.
- Coordinate communication between clients, suppliers, and internal teams.
Marketing and Sales Communications:
- Act as the first point of contact for client inquiries, responding in a timely manner and following the company sales strategy to acquire new business.
- Create several weekly posts on LinkedIn to promote new business through socials.
- Develop new marketing material, including monthly Newsletters
- Add and update e-learning modules/webinars to increase client engagement through the website.
- Work closely with the marketing team to ensure client engagement is maintained and a friendly user experience on the website.
- Prepare and update all marketing material, including booklets, posters, brochures etc for each campaign.
Skills and Experience:
- 8+ years of experience in an EA or similar role, including project management, sales, and marketing.
- Exceptional organisational, time management, and communication skills.
- IT savvy, quick learner, and comfortable working autonomously
- 'Can-do' attitude with confident interpersonal skills.
- Strong work ethic and direct communication.
- Experience in high-hazard industries (oil, gas, mining, construction) is highly regarded.
- Advanced Skills in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to handle confidential information with discretion.
- Flexibility to adapt to changing priorities and deadlines.
- Ability to work independently and as part of a team.
- Forward-thinker – identifies opportunities for improvement and innovation.
