Executive Assistant And Project Officer

• Full time, 12 months fixed term

• Fantastic opportunity to strengthen your administrative experience and build your project knowledge

• Base Salary $95,860 - $103,341 (HEO6) + 17% superannuation

About the opportunity

The Education Engagement team in the Deputy Vice-Chancellor Education (DVCE) is looking for a Executive Assistant and Project Officer to provide the full suite of professional executive support services to Pro Vice-Chancellor, Education-Enterprise and Engagement (PVC EEE). As the first point of contact for the PVC EEE, the role is required to exercise tact, and ensure confidentiality while maintaining a client focused approach to resolving matters that arise. The role provides administrative and operational support to the wider EEE team in the delivery of a broad range of activities and tasks to meet established deliverables.

Your key responsibilities will be to:

• provide broad, high level professional executive support to the PVC EEE and effectively manages the general day to day office operations and administration activity

• build and manage effective working rapport with key stakeholders and staff across the University and with external stakeholders

• provide Project Officer support for delivery of school projects

• provide area-specific administration services and support

• manage the general day to day operations and administration activities for the area

• ensure quality application of, and compliance with, University administration policies and procedures

• undertake ad-hoc projects and other activities.

About you

• tertiary qualifications and/or the equivalent in training and experience

• ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work

• advanced computer skills, including Microsoft Office suite, with extensive diary management experience

• excellent administrative, problem solving and analytic skills, coupled with a general understanding of the project life cycle, project documentation and monitoring, project standards and methodologies

• excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes

• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service

• well-developed negotiation, conflict resolution, relationship building and influencing skills

• ability to establish and maintain excellent working relationships.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights forAustralia

Please note: Visa sponsorship is not available for this position. Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Mark Moussa, Recruitment Operations by email to ***********@sydney.edu.au

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The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

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