Executive Assistant

Company description:

Australian Unity Group Services Pty Ltd

Job description:

Your New Role:

12 Month Fixed Term Contract - The person in this role is required to work closely with the Group Executive - People & Culture to ensure that the business functions efficiently and that the executives are effective in their roles as a result of being highly organised, and always prepared and aware.

This is a pivotal role that demands exceptional time management and organisational skills, high

maintenance of confidentiality, a proactive and flexible attitude, the ability to work autonomously

and the ability to oversee a diverse range of support functions across a complex business. Strong

stakeholder management skills are critical.

Your New Role:

• Manage executive commitments and resulting workflow to ensure high priority tasks are completed as required, sufficient time is available to do so, and necessary information and briefings are provided
• Assist the executive to maintain their daily, weekly and periodic agendas
• Manage the executive's diary appointments and preparation / flow of information to ensure that they are effective in their role - and to be done in a way so that all of our people, business partners and clients
• feel they receive an accessible and responsive service from the team
• Proactively liaise with other executives and staff, joint venture business partners, industry bodies, regulators and other external organisations
• Manage email, telephone, and other communication to ensure information flow and / or re-assignment of responsibilities is handled as required
• Administer all room & equipment bookings and catering orders for executive meetings
• Manage all expense
• Manage all travel and accommodation
• Undertake reconciliation of relevant credit card statements
• Take the lead in coordinating specific projects that align with the strategic plan

About You:

You will have a high degree of judgement to ensure the needs of all parties are balanced appropriately and not unmet by the sometimes limited availability of the GE People & Culture or other executives.

Our ideal candidate will have;

• Extensive experience in support roles for Csuite executives
• Maintain confidentiality due to the sensitivity of the information dealt with in People & Culture
• Ability to work under significant pressure in complex environments
• Ability to travel and work flexible hours to meet business requirements
• Advanced skills in Microsoft Office suite and proficiency using digital channels
• Business qualification highly desirable