Executive Assistant

About the Agency
The Australian Digital Health Agency (the Agency) is responsible for national digital health services and systems, with a focus on engagement, innovation and clinical quality and safety.

Our focus is on putting data and technology safely to work for patients, consumers and the health care professionals who look after them.

About the Role
The Executive Assistant is responsible for providing high level executive support to a division head. The Executive Assistant is the ‘front door’ to the division head and is expected to champion and display the values and desired culture of the Agency.

The role involves communicating and building relationships with a wide variety of internal and external stakeholders of all levels.

The APS5 Executive Assistant is also expected to train and develop other executive support staff as they join the division and the Agency, and to build a network of executive support staff that functions as a team, facilitating the delivery of executive support across the Agency.

The office is fast paced with competing and complex challenges arising from time to time. Judgement, discretion, tact and flexibility are critical to this role.

Skills and Experience
If you have the following skill and experience, you will be well prepared for this role:
• Demonstrated experience in providing high quality executive support to senior management, including assisting in preparing for meetings and developing plans and objectives to help the Agency meet its goals.
• Ability to work with independence or under limited guidance and exercise judgement in decision making.
• High level communication and interpersonal skills and the ability to build and sustain productive working relationships with a range of internal and external stakeholders.
• Develop sound general knowledge of the role and functions of the Agency including relevant legislation, policies and procedures and maintain awareness of broader work environment.
• Demonstrated ability to be discrete and tactful and maintain confidentiality.
• Sound time management, prioritisation and problem-solving skills.
• Attention to detail and the ability to be flexible and adapt to the changing needs of a busy team.
• The desire to develop and support junior administrative officers.

Qualifications
Whilst not mandatory, a relevant qualification or experience in Government will be well-regarded.

For all queries relating to the responsibilities of the position, please contact Libby Kerr at **********@digitalhealth.gov.au

Notes:
The Agency is committed to a diverse and inclusive work environment. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people with disability, people from culturally and linguistically diverse backgrounds, members of the LGBTQIA+ community, mature aged employees, and carers.

To support our diverse workforce, the Agency is pleased to offer flexible working options to our team members, which includes opportunities for an agreed amount of work performed at home and varied work hours.

Order of Merit: Applicants rated as suitable will be placed in a pool of merit that may be used to fill similar ongoing or non-ongoing positions throughout the Agency for up to 18 months.

Eligibility
• Ability to obtain and maintain national police check.
• Australian Citizenship is a condition of eligibility.
• Ability to obtain and maintain a Baseline security clearance with the ability to obtain and maintain a higher clearance if required by the Agency.

Application
The position may be filled in Brisbane, Sydney or Canberra.

To apply, submit your resume and a cover letter of no more than 2 pages outlining your relevant experience within the context of the five relevant duties as outlined in the position description: Leadership and Accountability, Management Diversity and Span, Job Context and Environment, Independency and Decision-making, and Stakeholder Management.

Please contact the recruitment team at *******@digitalhealth.gov.au with queries relating to the application process.

Closing Date: Wednesday 27th March 2024, 11:00pm

Salary: This role offers between $81, 133 - $87, 741 plus 15.4% superannuation depending on skills and experience.

For APS applicants, please refer to APS Jobs for details of salary ranges. These are in accordance with the Agency’s s24 Determination 2023.