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Form of workThe Company:
Regional Livestock Exchanges (RLX) is a leading agriculture organisation with core strengths of Infrastructure Management, stock handling and sales services, our operations are located throughout the eastern seaboard. This position is based at our head office in Docklands, Melbourne.
About The Role:
We are seeking a dynamic and experienced Executive Assistant (EA) to provide comprehensive support to our CEO & Executives. The ideal candidate will be highly organised, possess excellent communication skills, and have a strong background in administrative support. This role offers an exciting opportunity to work closely with senior leadership in a fast-paced and innovative industry.
Key Responsibilities:
- Manage CEO's schedule (and other Exec’s as needed), appointments, and meetings with discretion and confidentiality.
- Arrange all travel, flights, accommodations, and transportation for CEO and C-Suite Executives.
- Prepare various documents, presentations, and correspondence.
- Schedule and organise Board Meetings, handle room bookings, and catering.
- Create and distribute Board packs and ensure timely stakeholder input.
- Maintain Board registers, take meeting minutes, and distribute them promptly.
- Preparing reports, proposals, and presentations.
- Serve as a professional liaison between CEO and internal and external stakeholders.
- Support CEO and executive team in daily tasks.
- Follow up on meeting minutes and action items.
- Manage incoming calls and direct inquiries (RLX Enquiries inbox).
- Attend meetings, take minutes, and distribute them.
- Assist with project support as required.
- Coordinate catering for events and meetings.
- Maintain professional relationships with partners and stakeholders.
- Ensure office services are maintained and liaise with building management.
- Manage email inbox and coordinate budget conferences.
- Liaise with uniform provider for uniform needs.
Qualifications:
- Proven experience as an Executive Assistant or similar role, supporting C-level executives.
- Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.
- Strong attention to detail and accuracy in all work activities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Experience in the agriculture or livestock industry is a bonus but not required.
Why Join Us:
- Opportunity to be part of a dynamic and innovative company leading the way in sustainable livestock management industry.
- Collaborative work environment with a focus on teamwork and professional development.
- Competitive salary.
How to Apply
If you are a motivated and organised individual with a passion for supporting senior executives in a dynamic industry, we want to hear from you! Please submit your resume and a cover letter outlining your qualifications and why you are interested in joining Regional Livestock Exchanges (RLX) as the Executive Assistant.
RLX is an equal opportunity employer. We encourage women, people of Aboriginal and Torres Strait Islander heritage and people of culturally diverse backgrounds to apply.
Note: Only applications through Seek will be considered; no recruiters or agencies, please.
