Executive Assistant

Company Description
BlueScope is an Australian-born, global success story, spanning 18 countries, with a team of over 16,500 people. We’re driven by innovation and are proud that the technologies in our products and brands, like COLORBOND® steel, inspire and protect everything from hospitals and bridges to stadiums and homes.
Job Description
A member of the Chief Digital & Information Officer (CDIO Team) and reporting to our newly appoint CDIO, this role contributes to our purpose by ensuring the CDIO is supported to be successful and can deliver on our strategy.
This role is based in our Melbourne CBD office.
Responsible for the effective and efficient operation of the CDIO office and working as part of the broader EA team in corporate as needed.
Responsibilities include:

• Executive Support to CDIO
• Executive diary and meeting management for CDIO
• Domestic and international travel and VISA management for CDIO and direct reports
• Ensuring expense reports of CDIO and Executive direct reports are submitted by the monthly deadline.
• Budget management
• Liaise with Board administrator to ensure that the CDIO is aware of and meets all Board requirements.
• Administrative support: IT Support, records management, document formatting, (Board and ELT papers)
• Ad hoc team management (e.g. annual conferences, on-boarding new starters)
• Multi-region communication and coordination
• Running the CDIO office efficiently and effectively

Qualifications
This is a key role with the CDIO and requires a background in supporting executive level professionals in office efficiency and productivity.
To be successful you will need:

• Expertise in Microsoft Office suite (PowerPoint, Word, Excel, Outlook) and complimentary systems (SharePoint, O365)
• Effective communicator that develops networks to drive own performance
• Experience delivering support and advisory to corporate functions, including C-Suite stakeholders, within a multi-national organisation
• Strong organisational and administrative skills, time management and multitasking
• Ability to deliver on a range of tasks for various stakeholders with tight deadlines
• Project management skills
• Experience in dealing with Board papers and board governance

Additional Information
The BlueScope Difference
A career at BlueScope provides the opportunity to make a difference – to you, to your team, to our customers, to transforming products, processes and brands, and to an organisation intent on shaping a better built environment for all our communities.
At BlueScope, you will:

• make an impact both within the organisation and in the broader community
• create and deliver innovative products and solutions that shape the world we live in
• grow on a path of continuous learning and development
• enjoy the sense of belonging that comes from working with people who genuinely look out for one another

We’re dedicated to supporting our people - keeping one-another safe, rewarding successes, and helping individuals grow. We foster workplace flexibility and an inclusive work environment that welcomes people of all backgrounds. We’re committed to climate action and to helping shape a better future for all our communities; we are committed to Our Purpose, Creating Strength.
Come and discover us at bluescope.com/life-at-bluescope/. Together we can make a world of difference.
For further information, please reach out to Lara Tinkler - lara.tinkler@bluescope.com