AddressArtists in Motion (AIM) is a world leader in the creation of dynamic multi-sensory experiences. We merge art, digital technology, animation, moving image, performance, sound and spatial environments to craft captivating and transformative encounters which engage and inspire audiences. We are a talented collection of digital, graphic, animation, architectural and entertainment creators who blur the boundaries between physical and digital realms allowing participants to engage in a deeply sensory and interactive level.
Artists In Motion is redefining the way we engage with art, storytelling, and entertainment, these experiences not only captivate and entertain but also convey powerful narratives, evoke emotions, and foster meaningful connections with the audience, creating experiences that transport, inspire, and leave a lasting impression on people across the globe.
About the Role:
We are seeking a friendly and proactive Office Manager / Executive Assistant to support our CEO, Managing Director, and the wider team in this office-based position. In this autonomous role, you’ll prioritise tasks, pay superb attention to detail, and thrive in a creative environment. Situated at the front of house, you’ll look after the day-to-day activity of the office and the team, supporting various areas of the business to ensure smooth operation and communication between different departments, in a creative, fast-paced environment.
Your Day-to-Day:
- CEO & Managing Director Support: Assist with ad hoc internal projects and streamline company workflows.
- Prepare and coordinate Executive/Leadership and intra-departmental key meetings and events as needed, including meeting prep, meeting room bookings, meeting documentation, and other special requests as needed.
- Receptionist duties (greeting visitors, coffee runs, answering phones, handling couriers and mail)
- Employee Onboarding/Offboarding: Manage IT access, schedule inductions, and handle freelancer contracts.
- Meeting Coordination: Drive the agenda for weekly company-wide meetings.
- Social Events: Organise morning teas, Christmas events, and other social activities.
- Assist with online research and help create presentations for specific projects when required.
- Finance Support: Assist with timesheet follow-up and administrative tasks.
- Handle all travel management, bookings, and itinerary preparation.
- Talent Acquisition Support: Update the candidate database, organise interviews, and assist with various recruitment tasks.
- Office Administration: Ensure stationery supply, liaise with office cleaners, general administrative tasks such as filing & scanning, and manage pantry needs.
- Manage personal assistant tasks for the CEO and Managing Director when required.
The ideal person will be a proactive person who enjoys being hands on and getting things done. You will need to be IT and systems savvy and be great at organising those around you. You have excellent written and verbal communication skills with great attention to detail.
Desirable values, behaviours, and skills:
• Friendly, personable, diplomatic
• Strong communication skills, both verbal and written
• Resourceful, solution-based thinker
• Problem-solving skills and the ability to think outside the box
• Impeccable attention to detail, accuracy and follow-through
• Flexible, can stay back (if needed) and do whatever it takes to get the job done
• Self-starter/self-motivated, able to take initiative
• Possess a confidence to liaise with people of all levels
• Ability to multi-task in a fast-paced environment
• Planning foresight, ability to prioritise workload
• Work collaboratively with the team
• Transparent in all processes
• Willingness to learn new skills
• Standard Microsoft Office software skills are essential
Nice-to-haves:
• Knowledge/experience of the multi-media industry (or similar)
Qualifications:
• 2-3 years experience
• Fluent English, both written and verbal
If you are a friendly, collaborative team player who would enjoy supporting a creative team we’d love to hear from you. Apply now and become a vital part of the AIM family! please email your CV with a brief cover letter to ****@artistsinmotion.co
Please note, only successful applicants will be contacted.
Check us out
Website www.artistsinmotion.co
Instagram @artists_in_motion
Requirements
• Based in Australia, with full working rights
• Can work full time from the office.
