Executive Assistant & Office Manager

AirTree is a venture capital firm with a mission to back the most ambitious Australian and Kiwi founders who are building the iconic technology companies of tomorrow, right from the start. As one of the largest and most active funds in Australia and New Zealand, you'll be working with 80+ of the most exciting startups in our region, including Canva, Linktree, Who Gives a Crap, Employment Hero, Go1, Brighte, Eucalyptus, Immutable and Mr Yum.
In early 2022, we announced a new $700m fund with $250m dedicated to investing in early stage companies.
We're a down-to-earth team from diverse backgrounds but with the same passion: startups and technology. We've written a lot about what we do at AirTree, check out our blog and our team bios on our website.
We are committed to building a world-class VC platform for Australia and New Zealand startups with global ambitions. This is an opportunity to help shape AirTree and make an impact on our region's tech ecosystem.
About the role:
Your primary role will be to ensure the smooth running of the office and providing full executive support for Investment Partners. This includes all elements of office management, supporting internal and external events, scheduling and inbox management. You will work closely with Viorica Favetta, Margaret Wairau, and the rest of the leadership team.
We’re looking for someone with energy, passion, drive and smarts who would like to work in venture capital. You will become an integral part of our operations team and will be based in Sydney. This is a full-time permanent role.
What you’ll do

• Lead office operations, including facilities management and elevating our office experience, collaborating with the rest of the team
• Meet and greet visitors and general office administration
• Manage orders for gifts, lunches, groceries, and office supplies, and coordinate event logistics
• Drive office-related projects and implement changes to improve efficiency
• Providing full executive support for 1-2 Investment Partners, including extensive diary management, planning and booking complex travel itineraries
• Provide calendar and scheduling support for 1-2 other senior members of the team
• Coordinating events and managing the office space for external events
• Amplifying company culture

Requirements
The person we’re looking for

• Takes pride in their work and love keeping an organised and efficient office
• Proven EA experience with strong organisational skills to support this
• Is comfortable in busy working environments and capable of managing multiple workflows
• Enjoys pitching in to help the wider team, no task is too small
• Has excellent time management skills and the ability to prioritise duties to meet deadlines
• Has the ability to build effective working relationships with a variety of stakeholders
• Is a strong communicator both internally and externally
• Is a strong team player but can also work autonomously

In terms of your background, it’s likely you have 3+ years of experience as an Office Manager, and may be in your first or second Executive Assistant role. You also may have worked in one of these environments:

• A high growth, dynamic start-up
• Experience in a similar role for a boutique funds management

Benefits
Location, Flexibility & Support

• AirTree’s headquarter is based in Sydney, and this role will be required to be in-office four days a week.

We also offer:

• 5 weeks of leave: 4 weeks annual leave plus 1 bonus week of lifestyle and well-being leave.
• An annual budget for your training & self-development.
• A range of health and wellness benefits including EAP, mental health first aid training, skin checks, flu vaccines and more.

We celebrate and value diversity and are committed to being equitable and inclusive in the way we hire and work together. Therefore, we strongly encourage you to apply even if you are not sure you fit all of the criteria we've mentioned above. All of our roles involve a range of skill sets and we recognise that everyone has different strengths and experiences that can add value to our team.