Executive Assistant To The Chief Operating Officer - St Vincent's Hospital Sydney

Job Description:
Position Title: Executive Assistant to the ChiefOperating Officer - St Vincent's Hospital Sydney
Employment Type: Permanent Full Time
Hours per week: 38 hours per week
Position Grade: Health Service Manager Grade 2
Salary: $106,142.00 - $125,241.00 base per annum
Enterprise Agreement: The Named NSW (Non-Declared) Affiliated Health Organisations’ Health Employees Agreement 2019
Department Name: Executive Office, Darlinghurst Campus - St Vincent's Public Hospital Sydney
About us:
Founded in 1857 by the Sisters of Charity, St Vincent’s Hospital is one of Australia’s most iconic Hospitals, which functions as a full service acute public teaching hospital.
Part of the NSW-based arm of St Vincent’s Health Australia, the Hospital provides significant training and research activities housing several specialty units that are internationally recognised as centres of excellence.
Benefits of working at St Vincent’s include:
Generous salary packaging and Fitness Passport for eligible staff
Opportunity to access a large range of clinical and non-clinical education programs
Supported post graduate opportunities within applicable fields
Career development opportunities across the St Vincent’s Health Australia Network
Employee Assistance Program
An Allocated Day Off (ADO) per month for full time staff
Work/Life balance
What we are looking for:
A vacancy exists in the Executive Office Team for a highly motivated Executive Assistant with appropriate knowledge and skills to join our friendly and supportive team. Our progressive and innovative team offers development opportunities for our staff and a caring environment for the delivery of high-quality patient centred care.
About the position:
The Executive Assistant is the primary point of contact for the Chief Operating Officer’s office (COO) and will be required to ensure the overall efficient and effective operation of the COO’S Office, with a further requirement to assist the Manager of Executive Services and office of the Chief Executive Officer on an Ad Hoc basis.
The Executive Assistant will provide effective, efficient and confidential support to the Chief Operating Officer and Executive Office team to ensure staffing levels are optimal, liaising with a variety of internal and external stakeholders. The role will contribute to the successful operations in the executive suite.
Applicant will be required to obtain a Corrective Service Clearance NSW to be able to take up this role.
Diversity and Inclusion at St Vincent's:
St Vincent's is committed to employing a workforce that reflects the community we care for. We strongly encourage applications from people that are Aboriginal and Torres Strait Islander, culturally diverse, sexuality or gender diverse and/or living with disability.
Employment with St Vincent's is subject to you having current immunity status that complies with the Occupational Assessment, Screening & Vaccination against Specified Infectious Diseases - NSW Health Policy Directive (PD2023_022) or subsequent revisions in force. Appointment and ongoing employment will be subject to continued compliance with this policy directive.
Application Instructions:
To have your application considered you are required to upload a current CV/Resume as well as a separate cover letter/document addressing the ‘Selection Criteria’ as below. Internal applicants i.e. current employees of St Vincent’s Hospital or an entity of SVHA are required to apply via their Workday account.
Selection Criteria:
1. Personal integrity and demonstrated commitment to the Philosophy, Mission and Values of Mary Aikenhead Ministries and St Vincent’s Health Australia.
2. Demonstrated experience in supporting senior level executives, and the capacity to develop and maintain good working relationships with representatives from all levels of the organisation, as well as other key partners, both internal and external, including the Board and Ministry of Health.
3. Demonstrated organisational, time-management, problem solving and analytical skills, including the ability to manage conflicting priorities and exercise independent judgement and initiative.
4. Demonstrated high level written and verbal communication skills, with the ability to consult, influence and negotiate effectively with a wide range of internal and external stakeholders in a variety of formats and situations.
5. Demonstrated experience in Executive and Board administration, with ability to prepare high-level agendas and minutes within strict periods in a high-volume work environment.
6. Commitment to maintaining high standards of professional conduct, including representing the Office of the Chief Operating Officer and demonstrated capacity to exercise discretion in handling confidential and sensitive information.
7. Demonstrated advanced skills in office software including the Microsoft Office suite of programs, records management systems such as Content Manager, or other information software.
8. Willingness and availability to adapt work time, schedule and location according to the needs of the Chief Operating officer and office of the Chief Executive Officer (as required) and Board, including reasonable requests to work outside of normal business hours, at short notice.
Applications close on 05 February 2024
Position Description and Critical Job Demands Checklist: Review the following documents:
Contact Details: Sally Compton, Executive Assistant, sally.compton@svha.org.au
Alternate Contact:
Closing Date: 5 February 2024 11:59pm
Reconciliation Action Plan:
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
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Code of Conduct: