Executive Assistant To The Chief Executive Officer

Executive Assistant to the ChiefExecutive Officer,

Multicultural NSW

• Location: Parramatta
• Employment Type: Ongoing, Full Time
• Grade: Clerk Grade 7/8
• Salary: $106,025pa up to $117,363pa, plus superannuation and annual leave loading
• Opportunities for learning and career development
• Generous leave entitlements including Flex Leave

Your role

Multicultural NSW promotes the multicultural principles and resolves issues relating to cultural diversity to build and maintain a cohesive and harmonious multicultural society that enriches the lives of all people in NSW.

The Executive Assistant to the ChiefExecutive Officer works in a fast-paced environment coordinating activities, performing high-level administration, secretarial and executive support services; while ensuring tasks are communicated, delegated and completed within required timeframes.

What you’ll do

• Effectively manage the Chief Executive Officer’s diary, emails, correspondence, invitations, meetings, briefings, and other documents.
• Respond to calls and emails as the principal point of contact for the Chief Executive Officer; guide inquiries from Minister’s offices, NSW Government executives and external stakeholders including community groups, responding to matters in a timely manner.
• Research, draft and prepare correspondence or other documents to a high standard for the Chief Executive Officer’s approval.
• Coordinate key projects including recruitment projects, staff and community events, research, and business analysis.
• Ensure matters are dealt with in a timely manner by actioning, and escalating decisions and resolutions of the Chief Executive Officer.
• Support the Multicultural NSW Advisory Board, Chairperson, and members by facilitating meetings, invitations, briefings minutes, travel, and accommodation.
• Oversee office management, security, administration supplies, records management, building management and repairs.
• Supervising and allocating work to the Concierge, providing advice and guidance.

What we’re looking for

In addition to meeting the essential requirements, the successful applicant will have:

• Experience in assessing and prioritising requests and workload to support the CEO
• A strong focus on customer service and ethics.
• High proficiency in MS Office (Outlook, Word and PowerPoint)
• An understanding of public sector processes and procedures or willingness to learn

We focus on hiring people who share our commitment and values of respect, excellence, and inclusion. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

We do work that really matters

Working for Multicultural NSW provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families, and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Are you ready to join us?

Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date resume (maximum 5 pages).

Applications close Sunday, 7 April 2024 at 11:59pm AEDT.

Got a question?

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience, and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers, and other diversity groups.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Thank you for your interest in this role. We look forward to receiving your application.