Address
Form of work Influence and engage with a diverse range of stakeholders
Flexible / hybrid working environment
About Our Client
CSIRO is Australia's National Science Agency. They have improved the lives of many around the world through research and developments including WiFi, the Hendra Virus Vaccine, Polymer Banknotes, extended wear contact lenses, Aerogard and the Total Wellbeing Diet. The Future Industries Sector at hosts some of the most exciting and impactful business units within CSIRO including Agriculture & Food, Health & Biosecurity, the Australian Centre for Disease Preparedness, Manufacturing and CSIRO Services.
Job Description
The Executive Assistant (EA) Future Industries will provide high level administrative support to the Executive Director (ED) and other senior stakeholders in the sector. The EA will prioritise commitments, follow through on issues to successful resolution, coordinate timely responses to requests, collect and analyse information, and plan and facilitate the effective operation of the ED's office. With the Executive Officer the EA will contribute to drafting of documents, correspondence, and presentations. Beyond day-to-day management of the administration needs of the ED, the EA will work as a key member of the Future Industries leadership team and act as Office Manager to ensure effective systems of work are established within the Future Industries Office. The EA will proactively assist the ED to ensure early adoption of new technologies or future ways of working. The Executive Assistant will, as time permits, also lead or contribute to projects such as coordination of stakeholders, staff engagement, conducting desktop research, gathering information, writing reports and project scheduling.
The Successful Applicant
The ideal candidate will demonstrate:
Significant experience in providing secretarial and administrative support to a senior manager or executive in a fast paced and complex environment.
Proficiency in Microsoft applications including Word, Excel, PowerPoint, Outlook, Teams, collaboration software (Jira/Miro) and in using enterprise-wide business systems (eg. TRIM, SAP, online travelling booking systems) to manage workflow and on‐line transactions.
Strong organisational skills, ability to prioritise demands and escalate issues when required.
Proven ability to develop and maintain productive relationships with key stakeholder groups, and work effectively in a team environment, proactively collaborating and consulting to accomplish objectives.
Demonstrated ability to professionally handle sensitive and confidential information and use appropriate judgment and discretion.
Demonstrated ability and willingness to generate improved solutions to complex problems and resolve complaints using creativity, reasoning and past experience.
Experience in event planning and management is desirable.
What's on Offer
The organisation offer great flexibility with how they work. This role is open to flexible start and finish times and a mix of home and office work arrangements.
