Executive Assistant/Office Administrator

The Executive Assistance/Administration Officer is responsible for providing administrative support to the Squash Australia office. 

KEY RESPONSIBILITIES

• Coordinate administrative activities to ensure day to day operational needs are met
• Answer all incoming calls, correspondence and email enquiries
• Greet visitors to the office and offer hospitality as appropriate. Advise relevant staff of the arrival of visitors to the office
• Organise catering for functions and maintain kitchen supplies
• Organise meetings and appointments
• Ensure that the SqA office is safe, clean and maintained to high standards at all times
• Assist with the coordination of major events including:
  • Organise travel and accommodation for teams and officials.
  • Organise merchandise 
  • Distribute correspondence 
• Assist with administration orientation/induction visits of new staff
• Manage and maintain the diary of the CEO and make travel and other related arrangements where required
• Provide specific administrative support to the CEO and general support to all office staff, attending to, and/or arranging the following:
  • Word processing
  • Telephone calls and messages
  • Processing of mail 
  • Information dissemination to all relevant staff
  • Photocopying and collating
  • Maintain office filing systems
  • Update and maintain a supply of office forms
  • Booking of maintenance and service of office equipment
  • Room bookings, office equipment bookings and vehicle bookings as requested
  • Archiving documents and client files where directed
  • Maintain office stationery and printing requirements and order as required
  • Arrange for couriers as required
• Finance Support
  • Receipting of monies as required
  • Accounts Payable & Receivable 
  • Responsible for merchandise, including:
    • Process all merchandise sales and dispatch to the customer
    • Check on levels of merchandise and order if necessary
    • Keep merchandise cupboard and store room tidy
    • Conduct inventory check every month to ensure stock matches Xero reports

EXPERIENCE & QUALIFICATIONS

• Excellent interpersonal skills and good written and verbal communication skills
• Ability to work independently as well as part of a team
• Good organisational skills
• Ability to prioritise workload
• Experience in an office environment with exposure to reception and broad administration duties
• A professional telephone manner
• General proficiency with computers and comprehensive skills in Microsoft Office applications, in particular – Word, Excel, Outlook
• Proficiency in the use of general office equipment
• A current driver’s license

HOURS OF WORK

The role is a permanent part-time role - 25 hours per week. Mon - Fri 9am - 2pm. The role is based at the Squash Australia Head Office in Milton, Brisbane.