Executive Assistant | Peak Downs Mine Site | Mon-Fri

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About the Role

We are currently looking for an Executive Assistant to join our dynamic team at Peak Downs Mine site.

Reporting to the General Manager - Peak Downs, you will be responsible for overseeing and managing the daily administrative tasks of the General Manager and providing support to the Senior Leadership Team as needed.

Your responsibilities will include handling day-to-day functions to allow the General Manager to focus on high-level leadership and strategic tasks.

You will also be accountable but not limited to:

• Drafting, reviewing, and sending communications on behalf of GM
• Collaborating closely with the GM and leadership team to produce deliverables such as reports and presentations and identifying opportunities for improvement and time optimization.
• Proactively planning work to ensure the effectiveness of the leadership team, addressing key focus areas, managing preparation, and fostering team/stakeholder engagement.
• Managing diaries and emails to facilitate efficient organisation and execution of daily activities.
• Preparing agendas, presentations, reports, and coordinating meeting logistics.
• Utilising SAP for purchasing (POs/PRs) and expense reconciliation.
• Handling event management with internal and external stakeholders, supporting projects, and undertaking ad hoc duties.
• Managing travel arrangements including booking, generating itineraries, and providing support.
• Active involvement in the local community and supporting GM on projects as needed.
• Supporting various business functions as required (HR, Finance, HSE).

We have a strong focus on finding individuals with the right values, leadership, and communication skills. Your interpersonal skills will foster collaborative working relationships and your ability to consolidate and analyse information will provide critical thinking and a solution-focused attitude.

You will have access to technology that will enable you to work flexibly, which is key to BHP's success in addressing the requirements of a diverse workforce.

Key requirements include:

• Experience as an Executive Assistant with a track record of supporting senior executives, capable of working autonomously, establishing priorities, and managing time-sensitive deliverables.
• Possess strong problem-solving, communication, and organizational skills, along with attention to detail, initiative, and the ability to engage with diverse stakeholders.
• Demonstrate a clear passion for improving the workplace every day.
• Experience with SAP Fiori is desirable.

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

Please note as part of this recruitment process the successful applicant will need to conduct a Queensland legislated coal mine workers' health assessment.

From 1 April 2023, ResHealth will be mandatory for the completion of coal mine workers' health assessments, allowing you to submit, monitor and review the progress of your health assessment in a secure online environment.

For more information please go to the ResHealth website.

If you are already employed directly by BHP, please log in above using your BHP email address or apply via our internal jobs portal.

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms. 

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that's more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at *********@bhp.com.