Executive Assistant/Office Manager

Executive Assistant/Office Manager

Richmond, Melbourne

Full time position: $75,000 - $85,000/year + superannuation

About the Business

Urban Rest is a fast-growing challenger in the serviced apartment and corporate housing sector with a strong presence across Australia and recent international expansion into Europe. We prioritise traveler well-being and sustainability, leveraging technology to disrupt and innovate in our industry. With our Melbourne office serving as a key hub for innovation and growth, we are seeking a dynamic, highly accountable individual to join our team as an Executive Assistant / Office Manager.

About the Role

As the Executive Assistant / Office Manager, you will play a pivotal role in supporting the Melbourne-based members of the Executive Leadership team. Your responsibilities will encompass both executive support functions and office management duties, ensuring smooth operations and facilitating the growth of our team.

Key Responsibilities

Executive Assistance

• Provide high-level administrative support to Melbourne-based members of the Executive Leadership team.
• Assist in the preparation of presentations and reports, including All Hands presentations, Board Reports, and Country Reviews.
• Manage corporate calendars, schedule appointments, and coordinate meetings.
• Handle travel bookings, accommodations, and itineraries for executive team members.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and coordination.

Office Management

• Oversee the day-to-day operations of the Melbourne office, ensuring a productive and welcoming work environment.
• Manage office supplies, equipment, and facilities, including vendor relationships and contracts.
• Coordinate office events, meetings, and team-building activities.
• Support the onboarding of new team members and facilitate office orientations.
• Implement and maintain office policies and procedures to optimize efficiency and productivity.
• Handle administrative tasks related to office finances, budgeting, and expense management.

Interim HR Support

• Assume interim HR Admin responsibilities while the key HR personnel are on leave (August - December 2024)
• Assist in HR-related administrative tasks, such as maintaining employee records, coordinating recruitment efforts, and facilitating employee training and development programs
• Provide support in HR compliance matters and assist with employee relations issues as needed
• Liaising with the Finance team in relation to any payroll related matters

Qualifications and Skills

• Proven experience as an Executive Assistant or Office Manager, preferably in a fast-paced, dynamic environment
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively
• Strong attention to detail and problem-solving abilities
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels
• Proficiency in Google Suite and other relevant software applications
• Experience in providing HR support/administration is a plus
• Bachelor's degree or equivalent experience preferred

Benefits

• Opportunities for professional development and growth within a rapidly expanding company
• A supportive and collaborative work environment with a focus on employee well-being
• Convenient Richmond location with access to public transport and amenities

At Urban Rest, we extend our invitation to candidates from Indigenous, neurodiverse, disabled, international, and diverse cultural backgrounds. Our commitment to fostering an inclusive workplace ensures that all applicants receive the necessary support and accommodations throughout the recruitment and onboarding process. We encourage candidates from various backgrounds to apply, as we value diversity and believe in creating an environment where everyone can succeed. Please let us know if you require any additional adjustments or support to help you through this process so you can shine as the best version of yourself.

How to Apply

If you are ready to take on this exciting opportunity and contribute to our mission of revolutionizing the accommodation industry, please submit your application through the link on this website by including an up-to-date resume with relevant skills and experience alongside a cover letter addressing how you meet the criteria and your interest in the role.

If you want to learn more about our company please see our website - https://www.stayurbanrest.com

We look forward to hearing from you!