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Form of work
SalaryHalcyon Knights is seeking highly organized and proactive Executive Assistants to support busy teams within state government departments based in Adelaide CBD. In this role, you will be working across multiple directors , managing their schedules and providing high-level support. This is a dynamic and fast-paced role that requires exceptional communication and multitasking skills. Successful applicant must be able to commence first week of May.
ABOUT THE ROLE
- Manage the directors' calendars efficiently, scheduling meetings and appointments while prioritizing conflicting demands.
- Prepare and distribute agendas, take accurate and comprehensive minutes, and follow up on action items as needed.
- Assist in the coordination and execution of meetings, events, and projects, ensuring smooth operations and adherence to timelines.
- Prepare and handle correspondence, reports, presentations, and other documents as required.
- Maintain discretion and confidentiality at all times when handling sensitive information.
- Liaise with internal and external stakeholders to ensure effective communication and coordination.
- Provide general administrative support to the directors and teams as needed.
- Proven experience as an Executive Assistant, preferably within a government environment.
- Excellent organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously.
- Exceptional verbal and written communication skills, with a keen eye for detail.
- Proficient in using Microsoft Office Suite and other relevant software.
- Strong interpersonal skills and the ability to build positive working relationships with colleagues and stakeholders.
- Ability to maintain confidentiality and exercise discretion in all matters.
- Must have a current police check or willing to obtain one
