Executive Team Assistant

About JLL

We’re JLL, the World’s leading Property firm, and a fortune 200 company. We’re a professional services and investment management firm specialising in real estate in over 80 countries. We help organisations around the world achieve their ambitions by owning, occupying and investing in real estate

What this job involves:

Due to business success and growth, we have an opportunity for an Executive Team Assistant to be the dedicated administration and marketing support to the Value & Risk (Valuations) Advisory business in Queensland.

Reporting to the Head of Value & Risk Advisory, you will responsible but not limited to:

• Coordinate the production of texts and lengthy documents, presentations and submissions, ensuring a quality final product (layout, grammar, language)
• Assist in the preparation of correspondence, valuation reports, proposals, submissions and other documentation
• Key liaison between and management of professional support services
• Arrange payment of accounts associated with the team, including purchase orders.
• Monthly invoicing and monitoring of team fee forecast
• Assist to organise and host client events
• Co-ordination of internal meetings, including preparation and clean-up of meeting room and organising catering.
• Event Co-ordination (staff and/or client events)
• International and domestic travel co-ordination
• Assistance in organisation of team meetings – agenda, minutes, distribution of required documentation.
• Hard and soft copy file management including set up of folders and archiving client files
• On-boarding newcomers / departure list
• Ordering team stationery (e.g. business cards, note books)
• Provide back up support for reception on occasion.
• Other tasks as required to support other administrative support team members.

Sound like you? To apply you need to have:

• Demonstrate teamwork to all levels of the Business Unit in all aspects of work and help promote continuous improvement throughout the organisation.
• Effective at prioritising and multi-tasking
• Good communication skills both verbal and written
• Very high attention to detail
• Team player willing to help grow the business
• Experience formatting and editing lengthy documents
• Strong organisational skills
• Ability to deal with multiple tasks and work towards and achieve tight deadlines
• Ability to work autonomously and make sound decisions when required
• EA / Secretarial or equivalent role experience within a Professional Services organisation
• Advanced MS Office skills (In- Outlook, Word, Excel, PowerPoint)
• TAFE or Business Studies Diploma will be viewed favourably

What can you expect from us?

You’ll join an inclusive culture, one where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...

Want to Apply

Interested candidates, please apply following the link below-quoting job reference number MPREQ338468