AddressFacilities Administrative Assistant
About the job:
We are seeking an experienced office administration professional to join our team as Facilities Administrative Assistant.
In this role, you will play a crucial part in ensuring the smooth operation of our facilities business unit.
Your responsibilities will include processing invoices, creating Shopping Carts, generating Purchase Orders, and coordinating company Fleet & Novated vehicles.
Key Responsibilities:
- Invoice Processing.
- Shopping Cart Creation.
- Process Improvement: Provide recommendations for improving processes and identifying cost savings across the facilities business unit.
- Purchase Order Generation: Generate Purchase Orders from Shopping Carts for non-facilities related purchases.
- Fleet Coordination: Assist with coordinating Fleet/Novated vehicles for qualified employees in RA South Pacific, working in conjunction with RA Fleet Management Partner(s).
- Support the Human Resources team in promoting the novated lease program and address employees' queries.
- Mobile Phone Coordination
- Site Operations: Coordinate site operations (Australia-wide) such as cleaning, security, car parking, hygiene services, pest control, first aid supplies, contract maintenance, and waste management.
Qualifications:
- Proven track record in office administration and process improvement.
- Familiarity with SAP for invoice processing and Purchase Order generation.
- Excellent organizational skills and attention to detail.
- Strong communication and collaboration abilities.
Benefits to you are:
- For immediate start
- $31-$35/hour + Super
- 15 hours per week (flexible)
- Hybrid work setup
If you meet these qualifications and are excited about contributing to our facilities team, we encourage you to apply!
*Please note that only shortlisted candidates will be contacted and we do not offer visa sponsorship.
