Facilities Coordinator

Peninsula Grammar is a K-12 coeducational school of excellence, located on the Mornington Peninsula, is renowned for its academic achievements and extensive co-curricular program. In caring for students and their learning, we encourage them to unleash greatness both at school and beyond. Peninsula Grammar values the inherent uniqueness of every individual and fosters the pursuit of excellence in each child.

The Role

Peninsula Grammar School is seeking a dedicated individual to join our team as a Facilities Coordinator Permanent Full- Time. As the Facilities Coordinator at Peninsula Grammar School, you will play a crucial role in assisting the Facilities Manager to ensure the smooth running of our property and facilities department. The Facilites Coordinator undertakes diverse facilities-related functions and administrative duties to meet the operational requirements of the school. Operating within a professional, collaborative, and supportive team, your primary responsibilities will encompass, but are not restricted to: 

• Assisting the Facilities Manager in day-to-day operational matters
• Maintaining accurate records of facility-related documentation
• Providing administrative support for maintenance operations, including budgeting and financial reporting
• Scheduling and organising maintenance tasks, triaging jobs, and responding to enquiries
• Collaborating with external and internal stakeholders to ensure service delivery
• Act as a point of contact for facility-related inquiries, both internally and externally (i.e. contractors, suppliers, staff members)
• General Maintenance and grounds keeping as required
• Fulfil any other duties as required to suit the operational needs of the School
• Setting up and packing up equipment, furniture, flags, and decorations for school functions
• Traffic management duties as required
• Operate machinery and equipment as required

Joining Peninsula Grammar School means becoming part of a dedicated team committed to providing an exceptional learning environment. If you are passionate about maintaining high-quality facilities that support educational excellence, we encourage you to apply for this rewarding role.

About You

• Proven experience in facilities coordination, preferably in an educational setting
• Strong administrative skills, including record-keeping, budgeting, and financial reporting
• Strong organisational skills with the ability to prioritise and manage tasks simultaneously
• Excellent communication and interpersonal skills, with the ability to build positive relationships with staff, students, and external stakeholders
• Proficiency in Microsoft Office Suite and other related software
• Knowledge of health and safety regulations related to school facilities
• Experienced in safe manual handling practices and operational duties
• Ability to work autonomously and in a team setting
• Ability to effectively prioritise work to ensure all tasks are completed accurately and on time
• Current Drivers’ Licence

All positions at Peninsula Grammar require:

• Current Working with Children Check & Police Check (or willingness to apply) 
• First-Aid qualifications (HLTAID009 CPR Course, HLTAID011 – Provide First Aid & ASCIA anaphylaxis)
• Child Safety training – (provided by the school)

How to Apply

Submit your current resume (with two professional referees) and a cover letter highlighting the following. Applications should be addressed to the Principal and submitted online.

Further information about Peninsula Grammar can be found at www.peninsulagrammar.vic.edu.au. 

Applications will be reviewed in upon submission, so interested candidates are encouraged to apply early.

Any queries should be made via contacting our HR team at **********@pgs.vic.edu.au or via phone on (03) 9788 7***.

Peninsula Grammar is a Child Safe School.

All staff are to abide by its Child Safety and Wellbeing Policy and Child Safe Code of Conduct.

All people employed by the school must be eligible to work in Australia.