AddressROLE OVERVIEW:
Ultra Violette is looking for an enthusiastic, organised and highly motivated team member with strong attention to detail to join the Finance team to support Accounts Payable/Receivable management. The role will be responsible for maintaining financial records and ensuring that financial transactions are properly recorded. This position will play a key role in managing the company's accounts payable and receivable functions, ensuring timely and accurate processing of invoices, payments, and receipts.
The ideal candidate should enjoy working in a fast-paced environment, have great attention to detail, be self-directed and love collaboration. Working for a fast-paced global business in an exciting phase of growth means that there will be frequent innovation and change to ensure personal & professional growth.
KEY RESPONSIBILITIES
Accounts Payable:
- Process and review invoices for accuracy, completeness, and proper approvals.
- Input invoice details into finance system & code with appropriate general ledger accounts and department.
- Match stock invoices to purchase orders and receipts.
- Prepare and process fortnightly electronic transfers and payments.
- Process employee and corporate card expenses.
- Monitor accounts payable ledger to ensure payments are made on time.
- Resolve invoice discrepancies and issues with vendors.
- Reconcile vendor statements and maintain relationships with vendors.
- Assist in month-end closing and prepare necessary reports.
- Maintain accounts payable files and records.
Accounts Receivable:
- Reconcile incoming cash receipts to invoices.
- Facilitate distribution of customer statements.
- Verify discrepancies and resolve clients’ billing issues.
- Create customer credit notes in collaboration with operations/marketing team.
- Facilitate timely payment of receivable invoices due by sending bill reminders and contacting clients.
- Prepare aged receivable reporting.
General:
- Bank Reconciliation.
- Master data maintenance.
- Management of the Finance email inbox.
- Maintain confidentiality of organizational information.
- Continuously improve and automate processes where possible.
- Champion continuous improvement and a robust control framework.
GROWTH OPPORTUNITIES
There will be plenty of opportunity for this role to be extended with involvement in the following:
- Assist with month-end processes, including accruals, balance sheet & intercompany balance reconciliations.
- Assist with monthly BAS preparation.
- Assist with annual budgeting and quarterly forecasting process.
- Assist with cashflow reporting.
- Assist with other accounting tasks as needed.
QUALIFICATIONS AND SKILLS
- Minimum Cert 4 Bookkeeping
- Minimum of 2 years of experience in accounts payable and/or receivable.
- Familiarity with accounting software and programs.
- Proficiency in Microsoft Office Suite, especially Excel.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Good communication skills, both written and verbal.
- Problem-solving abilities and analytical skills
WHY WORK WITH US?
- Our team - we’ve worked hard to find the right people who can grow with the business and seeing you reach your full potential is our goal.
- Our culture – we work hard, innovate, learn from our mistakes, celebrate our successes, and have fun.
- If you love beauty products in general… this is the place for you. If you don’t then you soon will!
