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Finance OfficerJob Description
An excellent opportunity is available for a Finance Officer to join the Finance and Procurement Department at Australia's pre-eminent biomedical research institute.
About the Position
This role is responsible for Accounts Payable activities. Whilst reporting to the Finance Operations and Processes Manager, the role is part of an Accounts Payable team and offers the ability to work autonomously to achieve individual objectives and contribute to overall team objectives. The role works closely with the overall Procurement and Logistics and Finance team and is an integral part of the functions of those teams.
The Accounts Payable team is responsible for all supplier invoice processing across the Institute and for paying suppliers accurately and on time. Key external stakeholders include banks and financial institutions and suppliers.
Key responsibilities
Apply operational skills and the ability to prioritise tasks to ensure invoices are processed accurately and on time.
Attend to Accounts Payable queries promptly and professionally, escalating any unknown issues appropriately.
Work cooperatively with the accounts payable team, the wider Procurement and Logistics team and the Finance team, to meet operational and team objectives.
Prepare payment batches as required to meet determined payment terms.
Receipt services performed
Ensure invoices are approved by duly authorised staff for non-PO transactions
Post month end accruals in line with finance month end timetable
Prepare supplier reconciliations on a regular basis to ensure completeness and integrity of payment batches.
Identify process improvements and ensure that continuous improvement is foremost in each task within the AP team
Adhere to departmental confidentiality and compliance standards
Make sound time management judgement in relation to prioritising work and meeting deadlines
Ensure compliance with statutory and regulatory requirements, as well as WEHI policies
Have computer skills with proficiency in Excel, Word and Outlook.
Prides self on accuracy, attention to detail and providing exceptional customer service.
Key selection criteria
Personal qualities
Ability to work cooperatively in a team environment.
Ability to prioritise and manage own time.
Effective verbal and written communication skills.
Well‐developed time management and organisational skills ‐ adheres to and strives for meeting deadlines and achieving performance targets.
Ability to adapt to changing priorities and to work under pressure.
Relating to and working with people – shows a willingness to help, displays and encourages positive team spirit and attitude.
Customer focused – asks questions of customers to clarify needs, delivers to meet those needs, follows up on customer enquiries promptly and professionally.
Establishes strong relationships across the Institute and external agencies.
Enjoys problem‐solving and seeking answers/solutions to issues ‐ will investigate and look for alternatives.
Knowledge and skills
3+ years’ experience in large volume accounts payable team.
Experience in Workday Financials or comparable finance system
Experience with complex Accounts Payable issues.
Computer skills with proficiency in MS Excel.
Terms of Appointment
This is an ongoing role in a part time capacity (24 hours per week). Salary is Professional Services Employee Level 3 ($61,253 - $65,002). Up to 17% superannuation and very attractive salary packaging options are available.
General enquiries can be directed to Kate Nicholson - ***********@wehi.edu.au
A position description is available here.
How to Apply
Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.
Application Closing Date: 8 March 2024
