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Form of workThe Financial Operations Manager is responsible for the co-ordination of day-to-day Financial Operations of the National Gallery. This includes delivery of efficient processing for accounts payable and accounts receivable, together with timely and accurate reconciliations and statutory reporting.
The Financial Operations Manager manages a small team within the broader Financial Operations Team and is responsible for:
- Managing day-to-day receipting including accounts receivable and bank reconciliations for multiple entities,
- Processing of accounts payable including reviewing and approving weekly payment runs,
- Management and processing of Gallery issued credit cards and travel,
- Monitors compliance with the PGPA Act and the National Gallery's Council Instructions,
- Process improvement and enhancement across the Gallery's day-to-day financial operation processes.
This position reports to the Head of Financial Accounting and Operations and is responsible for managing a small team. This position is a non-ongoing role for two years.
The key duties of the position include
WHAT WILL YOU DO?
In accordance with the APS Executive Level 1 work level standards, you will:
- Manage reconciliations and accounting processes for the National Gallery's financial assets and liabilities.
- Oversee day-to-day payments and receipting.
- Managing efficient accounting operations, travel, and credit card processes.
- Deliver accounting and operational guidelines, procedures, advice and training.
- Maintain the general ledger and developing the financial management information systems and control framework.
- Develop a risk based approach and implement process enhancements and improvements across the Financial Operations processes.
- Lead, develop, coach and establish priorities within the team that promotes a continual improvement and achievement orientated environment.
OUR IDEAL CANDIDATE
To be successful in this role you must have extensive accounting experience with demonstrated ability to lead and develop a small team to undertake the National Gallery's Financial Operations.
Your highly developed organisational skills, in-depth oral and written communication skills, ability to prioritise and excellent attention to detail will ensure you can lead and deliver high quality outcomes in a fast-paced environment.
Our ideal candidate will have a strong customer focus, outstanding problem-solving skills, and the ability to provide strategic and operational financial advice and support to clients and senior management. You will have strong systems awareness and a curious mind aimed at streamlining processes and working collaboratively to drive continuous improvement.
The successful candidate will have tertiary qualifications and CPA/CA professional qualifications.
WHO ARE WE LOOKING FOR?
To be successful in this role you will need to demonstrate, or have the ability to develop the following,
The ability to take responsibility to prioritise your own work and manage the team effectively in order to achieve results, often working to competing priorities with tight deadlines while maintaining accuracy.
Versatility and flexibility to align your work with the strategic priorities of the National Gallery while identifying and managing multiple Financial Operations matters with contemporary finance solutions.
Support productive working relationships by leading and motivating the team, responding to changes in needs and educating clients to ensure compliance with process.
The ability to communicate with influence both verbally and in writing, in order to negotiate effectively with stakeholders and provide a high-quality client experience.
The ability to act with integrity, showing accountability, judgement and professionalism in all that you do.
