Fleet And Administration Coordinator

• Part time contract until 30/4/25. SCHADS Level 3 ($36 - $38.60 p/h + super + Not For Profit salary packaging benefits)
• Coordinate fleet operations including vehicle maintenance, scheduling and optimisation, while assisting with daily administration tasks at our Head Office in Dandenong South
• Enjoy an appealing work/life balance with a part time contract, Monday to Friday, 9:30am to 3:00pm, 27.5 p/w

About You
With a keen eye for detail and proactive problem-solving abilities, you're well-equipped to manage fleet operations seamlessly while ensuring compliance and optimizing resources. Eager to leverage your strong communication skills and collaborative nature, you're ready to contribute to our team's success and seize opportunities for growth and development in this dynamic role.
Additional attributes we are looking for include:

• Effective interpersonal and communication skills, including the ability to contribute positively within a team, influence and negotiate with others
• Effective use of IT systems including Office365 / SharePoint Online and other systems, with Intermediate to advanced skills in Microsoft Excel
• The ability to approach problem situations creatively, to be resourceful and reflective
• The ability to be responsive in a manner that delivers a quality customer experience
• Patient and emotionally resilient with effective listening skills & an adaptable communication style. Experience in the Mental Health sector beneficial

We take appropriate actions to ensure that our staff and the people we support are as safe as possible. You will be expected to adhere to all OHS standards, requirements and processes, including (but not limited to) wearing appropriate PPE and regular hygiene and cleanliness practices.About the Role
The Fleet and Administration Coordinator plays a vital role in facilitating our staff's access to necessary assets and facilities, ensuring efficient and safe work environments. This position is primarily responsible for maintaining the availability of fleet vehicles for operational staff and ensuring the smooth functioning of ermha365 sites to support daily operations, while providing support to the administration function of our Dandenong South Head Office.
The role entails:

• Coordinate the fleet of vehicles, including arranging maintenance, cleaning and scheduled servicing to ensure vehicles are available for staff to carry out their duties
• Facilitate the process for repairs and insurance claims as a result of accidents or incidents
• Generate reports to assist the finance team in accurately claiming kilometres and monitor vehicle usage to make appropriate recommendations regarding fleet size and requirements
• Assist with the coordination of facility central services such as security, cleaning, waste disposal and parking, as well as the allocation and collection of IT assets
• Provide backup to reception. This includes responding to all enquiries that originate by telephone, email, mail, ermha365's website and assisting visitors and staff when main receptionist is attending to other duties, during breaks and leave

It is a requirement of this position to meet all compliance requirements concerning NDIS Work Screening, Working With Children's Check, work rights and possess a current & valid driver's licence.What we can offer you
Ermha365 is an agile and innovative non-profit with a growth agenda across Australia. As an employee you will be offered:

• Support as needed utilising our 24/7 Employee Assistance Program and unlimited access to our online Wellbeing Centre
• Industry-leading induction and on the job training provide with access to free continuous online learning modules at your own pace
• Flexibility in working hours to suit work life balance
• A supportive team environment that is engaging and inspiring
• A competitive total package - SCHADS level 3 with the ability to reduce your taxable income through salary packaging and access to discounts with 400+ retailers in Australia

About ermha365
This job isn't for everyone. At ermha365 we work with clients with some of the most complex mental health and disability support needs in Victoria. We're a lifeline for people who often feel like a “square peg in a round hole” - those who experience stigma and discrimination, and are ostracised or excluded from the simple things that most of us take for granted. In many cases we have become the provider of last resort, although we see ourselves as the provider of first choice. We believe in the potential of everyone. We never give up, and we never give in.
ermha365 is committed to the safety, participation and empowerment of all children. Further information atDiversity and Inclusion
We strongly encourage and warmly welcome people from Aboriginal and Torres Strait Islander communities, people with a lived experience of mental health and disability and people who identify as LGBTIQA+ to apply. Even if you only meet some of the criteria, we'd love to hear from you. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at noting your preferred method of communication and contact details and a member of the team will be in touch.