Hr / Finance Admin Assistant

Wodonga Middle Years College is a supportive teaching and learning environment where student needs and backgrounds are reflected in the learning and design of the school. The clear strategic intention is to maximize opportunities for all students by developing their talents and challenging them to have high aspirations so they achieve their potential and become logical, self aware, collaborative and inquisitive. Importantly, Wodonga Middle Years College seeks to develop skills and competencies so students are well prepared for future study in the next stage of their education.

Wodonga Middle Years College (MY College) caters for 1,000 students in Years 7 to 9 on three campuses.

The development of one Middle Years College with two campuses is providing the flexibility associated with larger schools while still maintaining opportunities for the development of strong relationships and knowledge of student needs that is enhanced in smaller schools. The College also provides unique opportunities for teachers to develop extensive teaching expertise in this important stage of schooling - the middle years.

The College has created opportunities for teachers who wish to accept the exciting challenge of teaching in a uniquely authentic middle school program that develops high expectations and levels of engagement and which can make real differences to the lives and aspirations of the districts' young people.

Our Mission - To be a student focused learning community from which our graduates will:
¿ Be confident, capable and self-motivated.
¿ Be comfortable living in a world of diverse people, cultures, and beliefs.
¿ Be able to establish and maintain effective relationships.
¿ Be tolerant and act with empathy.
¿ Be respectful of self and others.
¿ Make meaningful contributions to society ¿ the local and global community.
¿ Demonstrates intellectual tenacity and persistence in problem solving
¿ Be skilled analytic, critical, aesthetic and creative thinkers as the situation demands.
¿ Respond positively and appropriately to change and challenges.
¿ Set high expectations for themselves and act to meet those expectations.
¿ Flourish in a digital world and be a skilled user of evolving technologies.
¿ Be aware of post school options and successfully access them.

In the Middle Years College:

* Teachers specialise in meeting needs and improving outcomes for middle years students.
* Teachers generally work in a house across year levels.
* There are improved leadership options for Year 9 students.
* The Middle Years campuses have the scope to develop a variety of programs emphasising:

-         Aus VELS

-         AVID (Advancement Via Individual Determination)

-         AAP ( Academic Advancement Program)

-         Sporting Excellence

-         Civics and Citizenship

* There is a concentrated focus on transition issues with stronger links and co-operation with neighbourhood feeder primary schools and the Wodonga Senior Secondary College.

* Common report writing, timetabling, roll marking and student management software is used at each campus.

* There are expanded curriculum offerings for middle years including: Strong academic studies in all areas of the Victorian Curriculum including classroom and instrumental music.

-         The two campuses offer languages - Indonesian, Japanese

-         Strong intensive literacy learning programs run at each Campus in Year 7, Year 8 and Year 9.

* Middle Years programs are not restricted by timetable constraints of senior campus requirements.
* Authentic purpose - student outcomes will include the completion or production of tasks relevant to the young people demonstrated through presentations, performance, creation and event management.
* Celebrate and share the opportunities that exist with the work of the Flying Fruit Fly Circus School.
* There are strong partnerships to the wider community including tertiary institutions, community agencies, and business.
Wodonga Middle Years College has three campuses: Felltimber, Huon and the Flying Fruit Fly Circus School.

Your application for this position should specifically address each of the selection criteria below.  Short listing and selection will be based upon responses to these selection criteria and key responsibility areas.

SC 1                Demonstrated high level of competency and understanding of DET software systems, including CASES 21, Recruitment Online, eduPay and associated internal controls, policy, procedures, guidelines and conditions relevant to school-based staff.

SC 2                Demonstrated knowledge and previous experience in respect of the roles and responsibilities required to assist with the delivery of Human Resources, Work Cover management, Finance & OH&S.

SC 3                Demonstrated capacity to work with collaboratively in a large Administration team, including the ability to support others in their role, as well as the ability to work independently.

SC 4                Demonstrated high level organisational skills, high level written and verbal communication skills, including the capability to deal with complex issues and the capacity to prioritise work flows, necessary to support a busy multi-campus school setting and its business practices.

SC 5                Demonstrated capacity to perform duties that assist with the daily running of the school, including demonstrating high level competency and qualities of initiative, organisation, commitment, punctuality and flexibility.

SC6                 Demonstrated experience and skills in undertaking accounts payable and receivable, sundry debtors and preparation of profit and loss statements, with a capacity to preform duties consistent with established guidelines and frameworks.

SC 7    Proven record and commitment to professional learning and growth for both self and others.

This role will provide the opportunity to work across a number of areas within the College.  The successful applicant will need to be well organised, have the ability to seek and find, and to support the development of best practice by assisting in the areas of human resources, finance and the general administration of a government school.  This role involves working closely with both the College Human Resources Manager and College Business Manager and the allocation of specific responsibilities with ultimately be determined by the operational needs of the College and according to the best match of skills and experience to achieve the best outcomes for the wider College Community.

In providing general support across a range of functions, the role provides scope for specialisation in Human Resources Management, encompassing an extensive knowledge of Recruitment and Work Cover. The primary role will be to assist the College Human Resources Manager in managing and refining all aspects of human resources operations across the College, including knowledge in the areas of eduPay, Recruitment Online, Work Cover, Cases 21 and will require a thorough understanding of OH&S.

As well as attending to associated duties assisting with the day to day business operations of the relevant Campus, specific roles will involve:

• The ability to manage multiple tasks and be able to work independently and within a team, including working closely with the College Human Resources Manager and the College Business Manager.  Personal qualities of objectivity, sensitivity and integrity, along with strong levels of initiative and communication skills, will be required.
• Under the direction of the College Human Resources Manager and College Business Manager, perform duties that will assist in the delivery of improved learning and teaching practices and the efficient functioning of the College.
• Have a broad understanding of school operations and the ability to co-ordinate work across a number of areas, including Student Administration, Human Resources & Finance.
• Provide assistance to the Return to Work Co-ordinator, which will require significant experience and knowledge in relation to policy, procedure and legal obligations of managing Work Cover claims in Victoria.

Hours of work will be 7.6 hours between 8.15am and 4.36pm ¿ Monday to Friday (38 hour week).

General Administration:

• Provide assistance to ensure an efficient work flow across the administration offices of the College, by having a thorough understanding of CASES 21 student administration, CASES 21 Finance budgetary processes, financial recording and reporting requirements.
• Participation in weekly Administration team meetings and actively support other Education Support Administration staff, as required.
• Ensure the confidentiality of all school records and communication systems.
• Ensure the provision of a range of administrative support functions for the Principal and other staff, as required.
• Provide administrative support to external service providers, as required.
• Assist with the processing of student admissions, registrations, enrolments and transfers, as required.
• Provide required level of administrative support for school events, functions and projects.
• Demonstrate a high level of competency and understanding of Department of Education software systems including CASES21, eduPay, Recruitment Online, EduSafe Plus, and the associated internal controls, policy, procedures and guidelines.
• Assist with OH&S induction programs for Campus contractors, volunteers and other workers to the school, requiring a knowledge and understanding of  PASSTAB.
• To participate in Professional Learning activities relevant to position.

Human Resources:

• Employ ¿Best Practice¿ to ensure proper recruitment practices and internal controls are maintained and ensure all policy and legal requirements are met.
• Have a broad understanding of industrial relations policy and procedures to ensure the College is compliant with DET policy, legislation and guidelines.
• Assist with the implementation of policy and procedures relating to employee relations issues.
• Assist  with the implementation and further development of the school¿s workforce plan and provide support to the College Human Resources Manager on implementing the recruitment policy and procedures for all school Human Resources operations and services.
• Assist with recruitment procedures to ensure all policy and legal requirements are met.
• Provide assistance to the College Human Resources Manager in the development and implementation of human resources planning, strategies and guidelines.
• Assist with the management of staff personnel records including maintaining a WWCC register and VIT registration currency.
• Provide assistance for processing staff leave and submission of supporting documentation
• Provide assistance to the College Human Resources Manager with Workers Compensation claim management to help ensure all legal obligations and reporting requirements are met and effective Return to Work arrangements are put into place within the required timeframes, including the following:

o   processing Work Cover leave

o   maintain Work Cover timelines

o   liaise with DET Work Cover Insurer, staff and other associated partied, as required

o   ensure Work Cover documents are compliant

• Provide assistance with SRP reporting, including support with STLR (short term leave reimbursements).
• Assist with the processing and checking of Central Payroll and Schools Local Payroll.
• Provide assistance with the finalisation of 30 June end of financial year PAYG reporting of the College¿s CRT Payroll.
• Assist with induction programs for new staff, volunteers and other workers to the College, as required

Finance:

• In consultation with the College Business Manager, have an understanding of how to monitor program revenue and expenditure, and be able to provide support to team leaders and program managers on program/sub program spending.
• In consultation with the College Business Manager, have a good understanding of financial practices and internal controls across a number of areas including Student Resource Package (SRP), and be able to provide assistance, as required, on day to day operations of the College accounts including ordering, taxation requirements, monthly Business Activity Statements, CASES 21 bank reconciliations, FBT reporting, accounts receivable and accounts payable and sundry debtors by ensuring that any financial functions of the College are effectively accounted for by using ¿Best Practice¿ according to Treasury regulation.
• Provide assistance to the College Business Manager with end of College year financial reporting for CASES21, as required.

Management of School Resources:

• Assist with the delivery of work practices that ensure appropriate occupational health and safety standards are maintained.
• Other duties as directed by the College Principal, Human Resources Manager and Business Manager.

The above responsibilities set out the major duties and tasks associated within the stated job description.  Other duties of a similar nature and/or level undertaken within the College are not excluded, simply because they are not itemised. 

These duties could vary from time to time resulting from new legislation, changes to technology or policy and procedure, and in the context of any changes, appropriate training may be given, if required, to undertake the new/varied role.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

-  A probationary period may apply during the first year of employment and induction and support programs provided.

- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

- A fulltime Education Support employee (48/52) is entitled to 152 hours (20 days) annual leave and 228 hours (30 days) additional paid leave in respect of each calendar year. Part time employees receive annual leave entitlements on a pro rata basis, calculated according to the time fraction worked each calendar year.  Education Support employees are expected to use annual leave entitlements during school vacation periods, unless otherwise approved.  Public Holidays that fall during a period of additional paid leave are not regarded as part of that leave.

WMYC does not bind itself to make any appointment whatsoever from applications received.WMYC does not bind itself to make any appointment whatsoever from applications received.
WMYC does not bind itself to make any appointment whatsoever from applications received.

Applications must include the following:
* a covering letter;* brief statements addressing each of the selection criteria;
* your resume/CV detailing employment history;
* names and contact numbers of two professional referees (include current employer/supervisor) who can provide comment on the selection criteria

Applications can be lodged on the DET Recruitment Online Website http://www.education.vic.gov.au/hrweb/careers/pages/advacssch.aspx and follow the link to Job Vacancy/Recruitment Online OR a email a copy of your application to **@wmyc.vic.edu.au