Junior Contract Administrator

UGL Big projects. Big careers. 

We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through our renewables, power generation, resources and transmission operations.  

We are helping shape the country through our major infrastructure projects in Australia biggest cities and we are preparing for the future with our New Energy, Defence, Telecommunications and Technology expertise. 

We are the people behind communications, rail, water, oil, gas, and renewables. We build tunnels under rivers and flyover roads. We are the people who take on the problems that have never been solved. The ones that stretch you outside of what is known, where your true genius is challenged and shines. 

The Opportunity

Working initially on the Gippsland Line Upgrade, this role will provide support to the Commercial team. There is a requirement to be based at our Bunyip project site.

Key responsibilities include.

·       Ensure that appropriate approvals have been obtain prior to raising a PO or processing an invoice.

·       Provide continuous improvement in efficient ways to ensure all orders are completed correctly, collate delivery dockets and reconcile against invoice, check invoices against orders and delivery dockets, and prepare for certification.

·       Maintain a database for tracking of but not limited to insurance COC, license, tracking substantial completion and Stat Dec.

·       Report monthly accruals and actual claims

·       Basic knowledge of SAP is required to amend, create, process PO and support payment enquiries.

·       Ability to onboard suppliers, unblock suppliers on SAP and complete payment process using VIMS.

·       Assist the Project Controls/Contract Administrator as required with any administration issues regarding the day to day operations.

·       Ongoing development and refinement of company policies and procedure relating to Contract and Procurement function is encouraged.

·       Always seek to maintain ongoing, positive working relationships with all staff and senior management

Requirements to be successful.

·       Ability to learn and take ownership of your workload, prioritize work requirements and effectively manage your time.

·       Sound numeracy ability

·       Clear verbal and written communication and ability to communicate effectively at all levels

·       Intermediate skill in Microsoft Excel and Outlook and basic knowledge with other MS applications.

·       Working knowledge of SAP

·       A strong administration background preferrable with transferrable skills

The above qualifications and experience requirements are a guide to what we think will contribute to the success of this role, however if you do not tick all the boxes and feel that you could still be a fit then please apply, all applications will be considered. 

Please note that relevant screening checks may be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

What makes you right for UGL

Ability to provide a safe, supportive, and positive workplace

Empower a united and collaborative culture

Deliver technical excellence and create efficient, innovative solutions

Genuine concern for safety

What UGL offers

When you join UGL, you will get to shape the nation alongside Australia best experts. With greater exposure to large-scale projects end-to-end, you can develop wildly and fast. You will ll be empowered to follow your curiosity and supported to carve out your dream career-life journey.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

·       Corporate discounts to 100s of high street retailers to include supermarkets, department stores, motoring and petrol, home and gardens, families and babies, travel, entertainment and private health insurance

·       Salary Continuance Insurance

·       Flexible Work Arrangements

·       Salary sacrifice

·       Novated leasing

·       A Strong Health and Safety Culture

·       Dedicated Wellness Program

·       Paid Parental Leave

·       Educational and leadership development opportunities

·       Access endless career options and pathways through the CIMIC Group

 Job Reference: 258877

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